Office Admin & Coordinator

Cross-Functional Operational Support Role

Role

Summary:

Cross-functional operational support role combining logistics (shipping, receiving, inventory) with front-desk reception and project coordination.

Key Responsibilities:

• Receiving & Inventory:
  Inspect incoming deliveries against purchase orders/packing slips, log products into inventory, properly label items, and update project or service tickets.
• Shipping & Logistics:
  Package products securely, generate shipping labels via major carriers (Fed Ex, UPS), update shipping logs, resolve transit issues, and send tracking information to account managers and clients.
• Project Coordination:
  Maintain and update project statuses, track product ETAs, assign Project Managers, and note order changes or delivery details.
• Reception & Front Desk:
  Answer and transfer main line calls, cover the Help Desk line during weekly meetings, greet visitors, manage sign-ins, process mail, and track office supplies.

Core

Requirements & Qualifications:

• Experience:
  
  1–3 years in shipping, receiving, logistics, or operational support.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office (strong emphasis on Excel), ticketing systems, order/inventory software, multiline phone systems, and shipping platforms (Fed Ex, UPS).
• Physical Capabilities:
  Ability to lift up to 40 lbs and handle high-volume workflows.
• Key
  
  Soft Skills:
  
  Meticulous attention to detail, strong verbal and written communication, customer service orientation, adaptability, and self-motivation.
• Education:
  
  High school diploma or equivalent required;
  Associate or Bachelor's degree preferred.