Office Coordinator

Office Coordinator

We are looking for a highly organized Office Coordinator to support daily administrative and front-desk operations. This Contract to Permanent opportunity is ideal for someone who thrives in a fast-moving environment, communicates effectively with visitors and callers, and maintains strong accuracy across multiple office tasks. The right candidate will bring solid technical ability, careful attention to detail, and a dependable approach to coordinating shipments, records, and office workflows.

Responsibilities:

• Manage front-desk activity by greeting visitors, directing inquiries, and creating a positive first impression for the office.
• Handle inbound phone calls and route messages efficiently while maintaining courteous and accurate communication.
• Track incoming and outgoing shipments using internal systems and ensure records remain current and complete.
• Confirm the receipt of equipment and materials by reviewing deliveries against documentation and updating inventory information.
• Maintain organized product and equipment inventory records to support availability, accountability, and operational accuracy.
• Perform a range of clerical and administrative duties, including data entry, document handling, and general office support.
• Adapt to changing priorities throughout the day and respond effectively to urgent requests or schedule adjustments.
• Support shipping workflow updates, including assisting with tracking activities as processes move between systems and platforms.