District Finance Coordinator

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance.

Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

District Superuser for the Pay Wise application.

Role overview:
This role is the Pay Wise system expert for the district.

• Independently determines the need for training for district employees in regard to coding, processing, invoicing, requisition creation, general Pay Wise system use and PS-Fin Integration
• Develops and conducts Pay Wise training in the District
• District Travel Coordinator and Trainer
• Advises and trains district employees on booking and requesting travel reimbursement based on expert knowledge of IDOA's extensive travel policies and procedures.
• Resolves issues stemming from complex travel situations and/or emergencies in cooperation with Central Office Travel Coordinator and IDOA Travel team.
• Employee Reimbursement Coordinator
• Monitors all employee reimbursements for program compliance
• Authorizes transactions in Pay Wise or Peoplesoft.
• Petty Cash Custodian. Sole responsibility for safeguarding the petty cash, authorizing reimbursements and creating petty cash
• Creates reconciliations for the Accounting Team.

The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.

The essential functions of this role are as follows:

• Advise the supervisor of the status of all accounts.
• Assist management in the preparation of agency or program area budget requests.
• Develop and recommend implementation of new accounting methods and procedures pertaining to this positions’ area of responsibility.
• Advise program staff on accounting matters relating to specific program funding.
• Assist in the development and maintenance of general policies for a fiscal program.
• Coordinate use of the computerized accounting system for the program area.
• Certify the accuracy of financial records and accounts.
• Analyze and interprets financial statements and reports.
• Control the flow of appropriated funds.
• Reconcile complex discrepancies between accounts.
• Interact with, and respond to, state and federal audit representatives.
• Make necessary adjustments to close books.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Thorough knowledge of theories, principles, and practices of public accounting.
• Thorough knowledge of federal and state accounting laws, policies, and procedures.
• Thorough knowledge of agency organization and function.
• Thorough knowledge of automated accounting systems.
• Ability to solve relatively complex accounting and budgeting problems.
• Ability to develop accounting methods and procedures to meet agency needs.
• Ability to assist in budget preparation.
• Ability to prepare and interpret financial statements and reports.
• Ability to reconcile discrepancies in accounts.
• Ability to develop effective work relationships.
• Effective…