Account Clerk III

Account Clerk III

Under limited supervision, the Account Clerk III performs the more difficult and specialized clerical accounting duties in the preparation and maintenance of financial and statistical records in a manual or automated environment; explains rules, policies, and operations related to assigned work area; may serve as a lead-worker and provide training and work assignments to a group of fiscal support staff; and performs related work as required.

The Account Clerk III is the advanced journey level in the Account Clerk series. Incumbents either act as the lead-worker to a group of fiscal support staff or exercise detailed and complex subject matter knowledge of a specific program area or specialized system inherent to the operations of the department.

Duties may include, but are not limited to, the following:

• As a lead-worker, instructs employees in the interpretation and application of laws, regulations, policies, and procedures related to fiscal and statistical record-keeping.
• Acts as a technical resource on more difficult problems or specialized issues.
• Prioritizes and manages workload distribution; monitors quality and timeliness of unit work; identifies and provides individual instruction to co-workers for work deficiencies; provides feedback to supervisor as requested.
• Assists the public by answering inquiries about policies and procedures; obtains information, resolves discrepancies or errors, disperses relevant information, or refers clients to the appropriate personnel or location; explains the proper use of forms, documents, and reports.
• Prepares statistical, fiscal, and case record reports required by state, federal, and local agencies; gathers and arranges information by extracting from source documents or computer reports, and arranges in an understandable, presentable, or prescribed format.
• Assists with compilation of budget information including work and time records.
• Receives and verifies bills, invoices, vouchers, purchase orders, claims, and related materials; tabulates amounts; codes data for processing; posts revenue and expenditures to daily journals and control registers; adjusts accounts, proofs and balances total against off-setting total or source materials; traces and corrects errors.
• Maintains financial, statistical, work, time, payroll information, and case record information.
• Handles money transactions such as collecting and disbursing monies and other negotiable items related to the department's programs and agency operations; maintains records of receipts; checks, balances, and reconciles cash statements and computerized reports; processes documents such as invoices, purchase orders, and other records.
• Verifies and processes bank deposits and deposits funds in the appropriate accounts.
• Writes letters, memos, or documents to correspond with public and private organizations/agencies to obtain or verify information.
• May operate automated systems to produce notices, checks, graphs, charts, letters, reports, legal documents, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports.
• May trouble-shoot problems relating to automated systems.
• Performs related duties as assigned.

Employment standards:

• Knowledge of advanced mathematics and statistics such as complex decimal, fraction, percentage formulas, and statistical calculations.
• Grammar, vocabulary, spelling, punctuation, and composition.
• Office and department practices, procedures, programs, services, policies, regulations, and automated systems.
• Laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned.
• Bookkeeping, accounting, and financial auditing procedures.
• Principles of lead supervision and training.
• Methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data.
• Common word processing, spreadsheet, and database software packages.

Ability to:

• Verify, compile, reconcile, and interpret more difficult and complex financial and statistical data.
• Make arithmetic computations with speed and accuracy. Calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions.
• Lead and train subordinate employees on laws, rules, regulations, and office procedures.
• Read and understand specific rules, codes, regulations, procedures, policies, and precedents.
• Communicate information effectively and orally to a wide variety of people.
• Compose reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling.
• Compile multiple pieces of information clearly and concisely into an organized and understandable written report/document.
• Research, proof, evaluate, gather, organize, and arrange a diversity of information.
• Maintain journals, ledgers, and complex accounting and case records.

Two (2) years of full-time clerical accounting experience performing fiscal or statistical work in an office environment,…