Executive Assistant

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Essential Functions

* Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.

* Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.

* Maintains organized systems for managing documentation, correspondence, and departmental records.

* Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.

* Assists in compiling and organizing data for reports, presentations, and decision-making.

* Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.

* Provides support for policy and procedural updates, including communicating changes to staff.

* Handles confidential and sensitive information with discretion and professionalism.

* Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.

* Performs other duties as assigned.

* Maintains regular and reliable attendance.

* Complies with all policies and standards.

Qualifications

* Associate Degree in Business Administration, Healthcare Administration, or a related field preferred

* 3-5 years of administrative or executive support experience required

* Experience in a healthcare or facility setting preferred

Knowledge,

Skills and Abilities

* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.

* Excellent organizational and time management skills with attention to detail.

* Effective verbal and written communication skills, including the ability to draft professional documents and reports.

* Demonstrated ability to handle confidential and sensitive information with discretion.

* Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.

* Problem-solving skills with the ability to prioritize tasks and manage competing demands.