Extension Services Financial Coordinator

Provides financial support to ensure the functioning of UF/IFAS Okaloosa Extension Services’ financial operations, processes, and compliance.

• Performs accounting and finance duties (e.g., data entry, accounts receivable/payable, expenditures) for Extension Services, which includes Okaloosa County, UF/IFAS Extension, and Okaloosa 4-H Association.
• Completes accurate and timely monthly and annual financial reports for Extension Services.
• Maintains accountability for revenue/expense accounting, database management, and file maintenance, processing purchase requisitions and purchase orders for Extension Services.
• Reviews performance of financial functions for the purpose of improving efficiency, maximizing resources, and ensuring accuracy in task performance.
• Analyzes and compiles financial data for assimilation into reports for the department director.
• Manages cash, check, and credit card payments to Extension Services, including preparing deposit slips, verifying accuracy of revenue postings, and following required policies and procedures.
• Adheres to UF/IFAS Extension Business Services policies; attends trainings and meetings, and communicates updates with the UF/IFAS Okaloosa County Extension Services team.
• Manages P-Card transactions and reconciliations for all accounts.
• Completes and submits payroll for Okaloosa County.
• Assists with financial management of contracts and grants.
• Maintains UF/IFAS Okaloosa County Extension Services’ petty cash funds.
• Provides excellence in customer service to Extension Services clientele.
• Maintains financial communications to keep the UF/IFAS Okaloosa Extension Services team up-to-date and informed.
• Supports UF/IFAS Okaloosa County Extension Services staffing of buildings during business hours.
• Performs other duties as assigned.

Associate Degree with course work emphasis in accounting, finance, business or a closely related field supplemented by minimum of two (2) years progressively responsible experience in advanced administrative support functions, to include accounting or bookkeeping; or an equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities. Proficiency with Microsoft Excel and Word is required. Direct working experience with business financial responsibilities and an automated accounting system is required.

Requires a valid driver license.

Requires the ability to effectively operate modern office equipment, to include copy/fax machines, and any related peripherals. Must be able to exert 20 to 50 pounds of force occasionally, or 10 to 25 pounds of force frequently, or a negligible amount constantly to lift, carry, push, pull, or otherwise move objects. Requires periodic walking and standing, with occasional bending and stooping.

Physical demands are essentially those of sedentary work.

Requires the ability to communicate effectively in English, including the ability to convey, record and exchange information; requires the ability to explain procedures and to give, receive and follow oral and written instructions. Must be able to read and interpret a variety of moderately complex technical data, policy and procedure manuals, codes, professional journals. Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction and punctuation.

Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages used within the parameters of the job and with a broad array of individuals from various professional backgrounds.

Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.

Must be able to add, subtract, multiply and divide; to determine weight; calculate decimals and percentages; compute discount, profit and loss, ratio and proportion.

Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads, or public contact. Requires the ability to exercise consistent tact and courtesy when in frequent contact with various professionals, county staff, and the general public.