Grant Administration Manager - Barnabas Foundation

Grant Administration Manager
-Barnabas Foundation

REPORTS TO: Director of Finance

BASED AT: Barnabas Foundation, Crete, IL

SCHEDULE:Full-time in office, Monday – Friday 8:30 – 5:00 CST

Responsible for overseeing the grant distribution process for all donor and organizational accounts including donor advised funds, designated funds, endowments and estates.

1. Oversee and support the grant and withdrawal process including:

• Serve as team leader and primary coordinator of all internal grant workflows and communications.
• Communicate with donors and charities regarding the status of grants.
• Onboard new donors and assist with account access requests.
• Continuously improve the donor experience
• Maintain the donor portal incorporating donor and staff feedback.
• Review new charitable organizations for policy and mission fit.
• Review designations or donor restriction submissions.
• Support recurring grant monitoring and maintenance.
• Provide expenditure responsibility or equivalency determinations for international charitable organizations.
• Review authorized signer records and account updates.

2. Oversee and support estate processing and communications with stakeholders.

3. Oversee endowment fund Committee activity tracking, meetings, and grant status.

4. Maintain internal controls around payment distribution according to policy.

5. Record client interactions in the client relations management database.

6. Promote process efficiencies.

7. Provide regular updates to the Director of Finance at recurring meetings.

8. Assist the other team members with client correspondence as needed.

This is an hourly paid position at a rate of $26.00 - $31.00 per hour, based on experience and qualifications.