Operations Administrative Assistant

Join a Growing Company Where Your Work Makes a Difference

We're a growing manufacturer of premium building products serving homeowners, builders, architects, and dealers across the United States. We're committed to delivering exceptional products, outstanding customer service, and creating a workplace where employees can grow and make a real impact.

Administrative Assistant – Operations to serve as a key support member across our organization. This role provides administrative and operational support to multiple departments—including Sales, Human Resources, Marketing, and Operations—to help ensure our day-to-day business runs smoothly.

If you enjoy staying organized, solving problems, supporting a team, and taking on a variety of responsibilities, we'd love to meet you.

As our Administrative Assistant – Operations
, you ll help keep our business running efficiently by:

• Providing administrative support across Sales, Human Resources, Marketing, and Operations.
• Reviewing sales orders for accuracy and preparing customer documentation.
• Coordinating product sample shipments and assisting with customer follow-up.
• Serving as the first point of contact for incoming phone calls and directing inquiries appropriately.
• Assisting with recruiting activities, interview scheduling, onboarding, employee documentation, and maintaining confidential personnel records.
• Supporting employee engagement initiatives and other HR projects.
• Coordinating marketing materials, maintaining promotional inventory, and assisting with trade shows, events, and marketing campaigns.
• Preparing reports, managing documents, and assisting leadership with administrative projects.
• Identifying opportunities to improve processes and increase efficiency across departments.
• Collaborating with team members to solve problems and support company goals.
• Managing multiple priorities while maintaining accuracy, professionalism, confidentiality, and exceptional customer service.
• Assisting with special projects and taking on additional responsibilities as the company continues to grow.

The ideal candidate is:

• Highly organized with exceptional attention to detail.
• Able to prioritize multiple tasks in a fast-paced environment.
• Professional, personable, and confident communicating with customers, employees, and leadership.
• Self-motivated and proactive, with strong problem-solving skills.
• Comfortable learning new software and business systems.
• A dependable team player who enjoys helping others and contributing to the success of the organization.
• Adaptable and willing to take on new responsibilities as business needs evolve.

• 2+ years of experience in an administrative, office support, operations, or similar role preferred.
• Strong proficiency with Microsoft Outlook, Word, and Excel.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, multitasking, and time management abilities.
• Ability to handle confidential information with professionalism and discretion.
• Experience in manufacturing, construction, or a related industry is a plus, but not required.

This is more than a traditional administrative position—it's an opportunity to become a vital part of a growing company. You ll work closely with multiple departments, gain exposure to different areas of the business, and play an important role in supporting our continued success.

We offer a collaborative team environment where initiative is valued, new ideas are encouraged, and employees have opportunities to expand their skills and grow their careers. If you're looking for a position that offers variety, responsibility, and the chance to make a meaningful impact every day, we'd love to hear from you.