Project Coordinator

Job Title

Project Coordinator

The Project Coordinator supports successful project delivery by providing structure, consistency, and reliable execution of PMO standards. This role focuses on delivery fundamentals, governance discipline, and accurate reporting, enabling Project Managers to focus on leadership, risk management, and decision‑making. Project Coordinators operate primarily from defined standards and playbooks, building confidence and capability through repetition and consistency. This is a foundational role within the PMO and serves as a development path toward Project Manager and other PMO roles.

• Delivery & Coordination Support
  • Support Project Managers with day‑to‑day coordination activities across assigned projects.
  • Prepare required project deliverables, documents, and submissions in accordance with PMO standards.
  • Submit deliverables to the Project Manager for review and approval.
  • Track and follow up on action items to ensure commitments are completed on time.
  • Support meeting preparation, notes, and follow‑ups as needed, following guidance from Project Managers and learning how to tailor effective communications.
• Governance, Reporting & Discipline
  • Maintain project schedules, RAID logs, and status reporting with accuracy and consistency.
  • Ensure required governance artifacts are complete, current, and stored appropriately.
  • Support adherence to PMO governance processes and reporting cadence.
  • Escalate missing information, incomplete data, or governance gaps to the Project Manager.
• Budget Data Support
  • Enter and maintain project budget data in approved PMO tools and systems.
  • Track actuals, forecasts, and accruals as directed by the Project Manager.
  • Ensure financial data is accurate, timely, and aligned with PMO standards.
  • Escalate data discrepancies or questions to the Project Manager.
• Risk & Issue Tracking
  • Track known risks, issues, and dependencies as identified by the Project Manager.
  • Maintain accurate and up‑to‑date RAID logs.
  • Escalate new risks or issues when identified.
• Learning, Feedback & Growth
  • Receive feedback from Project Managers and apply guidance to improve performance.
  • Build foundational understanding of project delivery, governance, and PMO practices.
  • Learn how and why PMO standards are applied.
  • Demonstrate readiness to take on increased responsibility over time.

Task‑level coordination authority only – no independent decision‑making on scope, schedule, budget, or risk. Escalates questions, issues, and data concerns to the Project Manager.

• Deliverables are accurate, complete, and submitted on time.
• Project data and reporting are reliable and up to date.
• PMO standards and governance requirements are consistently followed.
• Project Managers experience reduced administrative burden.
• Coordinator demonstrates growing confidence and consistency.
• Demonstrates self‑starting and self‑learning behaviors; inquisitive, curious, and effective at managing time in a remote environment with limited day‑to‑day oversight.

• Bachelor’s degree preferred.
• 1–3 years of experience in project coordination, operations, or administrative support roles.
• Interest in project management or PMO career progression.
• Ability to travel 5% or less of time.
• Experience supporting projects, teams, or operational processes.
• Comfort working with schedules, reports, and structured documentation.
• Experience using PMO tools (e.g., Smartsheet, spreadsheets, or similar systems) – preferred.
• Strong aptitude and willingness to learn PMO tools, processes, and standards.
• Experience working with cross‑functional or remote teams is a plus.
• Strong attention to detail and commitment to accuracy.
• Organized, reliable, and able to follow established processes.
• Clear and professional communication skills.
• Willingness to ask questions and seek clarification.
• Receptive to feedback and eager to learn.
• Self‑aware and focused on building foundational skills.
• Time management and prioritization skills.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible…