Compliance Specialist, Healthcare

About The Role

As a Partner in Wellbeing, the Compliance Specialist supports Alluma’s risk, privacy, and compliance functions by coordinating day‑to‑day compliance activities, maintaining systems and documentation, and supporting internal monitoring efforts. This position works closely with the Compliance Officer and cross‑functional partners to ensure compliance‑related requirements are tracked, documented, and followed. The Compliance Specialist plays a key role in helping Alluma remain audit‑ready and aligned with applicable rules, regulations, contracts, and internal policies.

• Maintain licensure, certification, and regulatory calendars; coordinate site visits and audits, gather and coordinate required documentation, communicate visit details and outcomes to internal stakeholders, and follow up to ensure timely completion.
• Oversee Alluma’s incident reporting system, including initial review, categorization, follow‑up tracking, and preparation of reports for Compliance Officer review. When appropriate, facilitate root cause analysis activities.
• Administer Alluma’s policy and procedure management system, coordinating policy creation, revisions, approvals, version control, review cycles, and publishing to ensure documentation remains current and accessible.
• Serve as a first point of contact for routine privacy and HIPAA matters, including logging and tracking privacy incidents, gathering preliminary investigation information, assisting with breach‑related documentation, and escalating higher‑risk issues as appropriate.
• Maintain a centralized contract and grant compliance system, tracking obligations, reporting requirements, and deadlines, and routing contract‑and grant‑related compliance documents for review, approval, and signature.
• Draft compliance training materials and resources for Compliance Officer review and approval.
• Coordinate compliance‑related training activities, including scheduling, tracking completion, and maintaining records. Provide training as required.
• Conduct internal audits, reviews, and compliance assessments.
• Conduct routine internal chart and documentation spot checks using established tools and criteria to support ongoing compliance monitoring.
• Monitor corrective action plans and compliance calendars, tracking follow‑up items and deadlines.
• Prepare and maintain organized audit, monitoring, and review files to support internal and external reviews.
• Participate in compliance‑related projects and initiatives as assigned, serving as a support resource.
• Perform additional duties as assigned or requested.

Required Education, Certification, Experiences

• Associate or bachelor’s degree in healthcare administration, business, public health, compliance, or a related field, or equivalent experience
• 1–3 years of experience in compliance, healthcare operations, quality, risk management, or a related administrative role
• Must pass a criminal background check through MN DHS Net Study
• Valid driver’s license and insurable under the agency’s automobile insurance policy
• Free from substance use problems for no less than 2 years