2026-27 Secretary, Chief of Police

Administrative Department Office Manager

Primary

Purpose:

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

Qualifications:

• Education/Certification:
  
  High School diploma or GED
• Special Knowledge/
  
  Skills:
  
  Proficient skills in keyboarding, word processing, and file maintenance
• Effective communication and interpersonal skills
• Basic math skills
• Ability to use personal computers and software to develop spreadsheets, databases, and word processing
• Follow good business practices and provide detailed and accurate work
• Have a knowledge of police operations
• Ability to work directly with the Chief of Police and to keep confidential all discussed items
• Ability to conduct instruction and/or attend meetings and professional development, and make and receive phone calls in a virtual or remote workplace environment
• Telecommunicator's License
• Property room certification
• Proficiency in Skyward

Experience:

Two years' clerical experience, preferably in a public education environment

Major

Responsibilities and Duties:

• Records, Reports, and Correspondence
• Prepare correspondence, memorandums, forms, requisitions, and reports for the Crowley ISD Police department using personal computer.
• Participate in meetings discussing various programs and deliverables for the department, take notes and provide meeting minutes as requested.
• Compile pertinent data as needed when preparing various state and local reports.
• Maintain physical and computerized departmental files.
• Have general knowledge of Eduphoria Facilities and Events, Helpdesk, and Technology needs.
• Assist with updating and preparing Administrative Regulations relating to Crowley ISD Police department.
• Assist with preparation of weekly and monthly agendas for Administrator meetings.
• Assist with necessary documentation, reports, scheduling, and audit preparation relating to district and campus safety and security.
• Collect and enter invoices, requisitions and purchase orders.
• Accounting
• Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
• Assist with the preparation of purchase orders and payment authorizations.
• Maintain the Crowley ISD Police department budget.
• Reception and Phones
• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Assist public, staff, and students as needed.
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Provide clerical assistance as needed.
• Other
• Answer incoming calls and handle questions from public, outside agencies, staff and take reliable messages.
• Greet visitors and respond to routine inquiries from staff and public; refer appropriate inquiries or problems to the Chief of Police.
• Maintain a schedule of appointments and meetings for the Chief of Police and Police department staff.
• Make travel arrangements for department staff.
• Receive, sort, and distribute mail and other documents.
• Maintain confidentiality of information.
• Maintain computerized files using personal computer including reports.
• Assist in maintaining office machines for the department.
• Monitor District Emergency Radio System and respond when necessary.
• Maintain office machines and order office supplies for the department.
• Maintain appropriate business hours, professional dress, language and behavior in the workplace.
• Maintain professional relationship with staff members and administrators.
• Assist with developing and maintaining Emergency Operations Procedures for district campuses and facilities.
• Serve on the District Campus Response Team, Administration Safety Team, and District Safety Team.
• Monitor Security cameras for Central Administration and other school campuses and report concerns to the Chief of Police or the Director of District Safety and Security.
• Assist in preparing and photographing District employees for .
• Assist in processing and overseeing Security Proximity Key Cards for District.
• Perform all duties as assigned.
• Successfully advances district initiatives.
• Any other duties the Chief of Police may assign.

Starting Salary: $40,065 (2025-26 Compensation Plan)

Salary determination will be based on verified relevant work experience. Salary will be adjusted to the start date.

Work Calendar: 226 days