HR Coordinator

Job Description:

The Human Resources Coordinator (HR Coordinator) is responsible for coordinating, monitoring, and supporting the onboarding of new employees, handles the daily administrative duties for the Human Resources Department, including direct clerical support for all department staff (HR Manager and Generalist(s)) in areas of record maintenance, compliance, meeting preparation, and special projects. Onboarding, documents management, and HR process management are key functions of the HR Coordinator.

• 1. Agrees to work as reasonably scheduled by Company.
• 2. Manages the Human Resources email account and calendar.
• 3. Documents management: employee and department file creation, audits and maintenance – both digital and paper files. Expired document tracking and updates; tickler file management. Creates and maintains general files, medical files, Form I-9 files. Manages archival of expiring documents and termed files. Organize and maintains HR shared drive.
• 4. Maintains and updates HRIS database and other record keeping systems as requested.
• 5. Collaborates with HR Manager and HR Generalist(s) to ensure that all required licensing, immunizations, and other HR records are kept up to date for current employees.
• 6. Prepares, assigns, and monitors the completion of background checks, drug screens, new hire documentation, and immunization reports for all new hires.
• 7. Maintains contact with new hires to ensure that all onboarding items are completed, that new employees start on time, and new employees are engaged throughout the onboarding process.
• 8. Maintains copies of current state licenses for all clinical employees during initial onboarding and on an ongoing basis.
• 9. Assists with functions related to the following processes: orientation, credentialing/licensing, terminations, drug screens, COVID-19 testing, background reports, and more.
• 10. Process management: ability to independently take a process, break it down, create a timeline with self‑imposed deadlines to on‑time completion. Take the lead in providing relevant and timely updates to these processes within the HR department.
• 11. Tracks employee birthdays and anniversaries; recognition for each according to company policies, including monthly office birthday celebration (cake and cards).
• 12. Responds to clinical employee’s script pad requests; maintains script pad inventory.
• 13. Performs OIG/exclusion checks on clinical staff.
• 14. Provides back‑up for the Executive Assistant (to the C‑Suite) as needed for general office support (i.e. kitchen/office supplies) and special projects.
• 15. Collects, gathers, and reports out on key onboarding, recruiting, and other HR related metrics as needed.
• 16. Partners with the Executive Assistant to plan and prepare for corporate events.
• 17. Collaborates with entire HR team on special projects.
• 18. Provide assistance to the recruitment team when support is needed.
• 19. Gains a working understanding of licensing requirements for the states in which Guide Star offers services.
• 20. Makes any necessary recommendations to improve the onboarding process for all involved.
• 21. Performs other duties as required.
• 22. Services provided by the HR Coordinator shall be performed at the Company’s corporate office.

• Must be able to remain in a stationary position 90% of the time. Occasionally move about inside the office to access filing cabinets, office machinery, etc. Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Opens and closes doors. Occasionally climb stairs. May occasionally need to position self to reach items under or behind desks.
  
  Occasionally move or position office supplies or furniture weighing up to 20 lbs.

• Frequently communicates with clinicians, vendors, and co‑workers. Must be able to exchange accurate information in these situations. Must be able to perceive information displayed on device monitors from short distances. Normal daily noise levels are quiet to moderate. Consistently…