Staffing Coordinator; Part-time

Pearl of Crystal Lake is seeking a dedicated and detail‑oriented Staffing Coordinator – Part Time to join our team.

The Staffing Scheduler will play a crucial role in coordinating and maintaining the facility’s staff schedules to ensure optimal care for our residents.

Part‑Time (16 hours per week); flexible scheduling (can do half shifts or combination).

At Pearl Healthcare,
YOU are our greatest asset! We offer these competitive benefits:

• Competitive wage
• Affordable:
  Medical, Dental, Vision
• Free Life Insurance
• Paid Vacation/Sick Time
• Personal Days
• Employee Referral Bonus
• Tuition Reimbursement
• 401K
• Meaningful and rewarding work environment

The primary purpose of the Staffing Scheduler position is to ensure appropriate staffing for our facility while maintaining the staffing regulations.

• Develop and maintain staff schedules for all departments, including nursing, clinical, and support staff, while ensuring proper coverage at all times.
• Coordinate with department managers to understand their staffing needs and preferences.
• Respond efficiently to last‑minute staffing changes, such as sick calls or emergencies, by finding suitable replacements.
• Ensure that the facility meets the required staffing ratios mandated by local, state, and federal regulations.
• Liaise with the Director of Nursing and other department heads to keep them informed of staffing schedules and changes.
• Facilitate communication between employees and management regarding scheduling issues or concerns.
• Collaborate with HR to ensure that all staffing‑related documentation, such as timecards and attendance records, are accurate and up‑to‑date.
• Stay up‑to‑date with local, state, and federal regulations related to staffing and scheduling in a Skilled Nursing Facility setting.
• Ensure compliance with labor laws, union contracts (if applicable), and company policies related to scheduling and staffing.
• Monitor employee attendance and punctuality, addressing any recurring issues promptly.
• Generate reports on staff attendance, overtime, and other related metrics as required.
• Assist in identifying opportunities for process improvement to optimize scheduling efficiency.
• Utilize scheduling software and other tools to create and maintain accurate schedules.
• Train and support staff in using the scheduling software effectively.

• High school diploma or equivalent is required.
• Previous experience in scheduling, preferably in a healthcare or skilled nursing facility setting, is preferred but not mandatory.
• Excellent organizational and time‑management skills to handle multiple tasks and deadlines effectively.
• Strong written and verbal communication skills to interact with employees and management professionally and empathetically.
• Meticulous attention to detail to ensure accurate and error‑free scheduling.
• Ability to respond proactively and resourcefully to staffing challenges and unexpected changes.
• Willingness to adapt to changing priorities and requirements of the facility.
• Familiarity with scheduling software and other tools commonly used in workforce management.

The Pearl of Crystal Lake

1000 E Brighton Lane

Crystal Lake, IL 60012

Pearl Healthcare is an equal opportunity employer.