Business Office Manager - Skilled Nursing Facility

Location - Fair Oaks Health Care Center - Crystal Lake (on-site position)

Status - Full-time

Schedule - M-F (days) participates in Manager on Duty Weekend rotation

The office manager is responsible for supervision and coordination of insurance claims and billing. This position is also responsible for maintaining accounts receivable, claims submission to all payers and month‑end processing and resident trust.

$58,000.00 to $63,000.00 (salary)

• Health insurance options designed for flexibility
• Dental and Vision Insurance
• Company‑paid life insurance
• 401(K) with employer match
• PTO
• Tuition reimbursement and continuing education
• Employer Assistance Program (EAP)
• Early Wage Access

• Daily recording of patient census information.
• Monthly billing of all pay types.
• Collection for those monies billed for all pay types and routine follow‑up as detailed on the Collection Module and Guidelines.
• Posting of all resident room and board, therapy, pharmacy and supply charges into the Matrix system.
• Obtain signatures, as needed on patient liability checks.

• Deposit and posting of all cash receipts.
• Daily cash management to oversee cash flow.
• Daily maintenance of the petty cash account.
• Securing supportive documentation for cash disbursements.
• Fax a copy of the bank statement on each account to the management company upon receipt.
• Completion of monthly bank reconciliation for every bank account. (Send bank statement with bank reconciliation)

• Daily or weekly accounts payable processing on the MDI AP/GL system.
• Monitoring of accounts to insure COD status does not occur.
• Vendor communication regarding accounts payable as necessary.
• Safeguard facility checks against possible theft.

• Data input into MDI AP/GL to produce monthly financials.
• Thorough review of monthly financials to insure completion and accuracy, including cash tie‑out.
• Completion of all areas on "Monthly Financial Checklist" form.
• Preparation and retention of financial reports generated through MDI AP/GL and Matrix as outlined on the “End of Month Reports” list.
• Final review of financials with the Administrator prior to forwarding to CHC.

• Coordination of services with facility personnel as well as family members and Department of Social Services to insure resident financial benefits are secured.
• Meeting with family members/responsible party during normal business hours to discuss resident accounts and/or obtain necessary billing information.
• Capitalization of items over $1000 & retention of supportive documents.
• Provide CHC with detail to complete depreciation schedule of all assets.
• Assignment of account codes by CHC standardized chart of accounts.
• Completes all other duties as assigned

• Skilled Nursing Facility Business Office experience
• Excellent communications skills
• Strong desire to work with the elderly
• Must be able to read, write and communicate in English

• Working knowledge of Mineral Tree and SAGE (Intacct)
• Past management experience and skills

All qualified candidates will receive consideration for employment without regard to protected status.