Vice President of Finance & Administration

Vice President of Finance & Administration

Cephas Consultancy Services Private Limited, Crystal Lake, Illinois, United States

The Vice President of Finance and Administration provides executive leadership for the company's financial and administrative operations. This position oversees accounting, budgeting, forecasting, treasury, risk management, human resources, information technology, and administrative services while partnering with operations to maximize profitability across hauling, aggregate production, and construction materials businesses. The VP develops financial strategies, ensures regulatory compliance, manages capital investments, and provides timely financial reporting to executive leadership and ownership.

The Vice President serves as a strategic advisor to the President and executive leadership team, providing financial analysis, operational insight, and recommendations that support informed business decisions, profitability, and organizational performance.

• Lead all financial operations, including budgeting, forecasting, cash flow management, and financial reporting.
• Develop long‑term financial strategies that support business growth, acquisitions, and capital investments.
• Oversee accounting, payroll, accounts payable/receivable, tax compliance, and audits.
• Monitor profitability by business line, including hauling, aggregate production, and material sales.
• Analyze operating costs such as fuel, fleet maintenance, equipment utilization, labor, and quarry operations.
• Manage banking relationships, financing, and capital expenditures for heavy equipment and facilities.
• Ensure compliance with environmental, OSHA, DOT, MSHA, EPA, and other regulatory financial reporting requirements.
• Supervise administrative functions such as human resources, information technology, risk management, insurance, and office operations.
• Establish internal controls and improve financial systems and operational processes.
• Provide financial analysis and recommendations to the CEO, owners, and executive leadership team.
• Oversee the company's organizational structure by evaluating and improving reporting relationships, administrative processes, departmental alignment, and workforce planning to support operational goals.
• Develop organizational strategies, enhance cross‑functional collaboration, improve business processes, and ensure the company is structured to achieve long‑term growth and operational excellence.
• Build, lead, and coach high‑performing teams by fostering a culture of accountability, collaboration, and continuous improvement.
• Mentor and develop managers and team members, identifying succession planning opportunities, supporting professional growth, setting clear performance expectations, and empowering employees to achieve individual and organizational goals.
• Design, implement, and evaluate employee compensation and incentive programs that align individual and team performance with the company's strategic objectives.
• Develop performance‑based incentive plans, establish measurable key performance indicators, monitor program effectiveness, and recommend adjustments to drive productivity, employee engagement, retention, profitability, and operational excellence.

• Strong knowledge of cost accounting, fleet management metrics, inventory valuation, and project/job costing.
• Proficiency with ERP/accounting systems and advanced financial modeling.

• 10–15+ years of progressive financial leadership experience.
• Experience in construction, aggregates, mining, transportation, or heavy equipment industries.

• Bachelor's degree in accounting, Finance, or Business Administration (MBA preferred).
• CPA.
• Public Accounting experience.