Accounting Admin Asst

Accounting Administrative Assistant

Department:
Accounting

Reports To:

Director of Office Services

Salary: $26.60 - $34.19 Hourly

Location:

City Hall, 5050 S. Lake Drive, Cudahy, WI

Job Type: Full-Time

Job Number: 00102

Opening Date: 03/13/2026

Closing Date:
Continuous

The Accounting Administrative Assistant performs routine, non-routine and special assignments in connection with all phases of work in the City of Cudahy offices and must be available to cross-train in all areas and support all functions. To provide accounting support for the administrative and financial functions of the City.

Age: 18 years of age or older.

Work Hours:

Full – time 40 hours per week Monday through Friday. Generally, 7:30 a.m. to 4:30 p.m.

Benefits:
Wisconsin Retirement Fund, health, dental, vision, life and disability insurance, sick, holiday and vacation days. This is a non–union, non-exempt position. Wages are determined by the Common Council on an annual basis based on performance and skill.

The following duties are normal for this position. These are not intended to be all-inclusive. Other duties may be assigned as required.

Customer Service

• Customer Service/Public Assistance: handles routine telephone inquiries, etc.
• Answers telephone calls, takes messages, routes telephone calls.

Administrative Support

• Performs secretarial duties for assigned department: typing, data entry, transcription, filing, basic accounting, bookkeeping, auditing, etc.
• Develops and maintains filing system.
• Creates and maintains accurate and complete records.
• Prepares clear and detailed reports.
• Sorts and distributes mail.

Financial Management

• Create and mail City wide invoicing in Accounts Receivable Software.
• Maintain and balance Accounts Receivable System monthly.
• Annual November transfer of delinquent municipal billing to tax roll.
• Process invoices through Accounts Payable Software and distribute payments accordingly.
• Maintain and balance Accounts Payable System monthly.
• Maintain and train department staff on use of the Accounts Payable software.
• Process special assessment billing and assist with periodic reconciliations of the subsidiary records to the general ledger.
• Maintain and reconcile accounting balances that support City computerized functions including but not limited to:
• Accounts receivable.
• Accounts payable.
• Other general accounts.
• Perform periodic reconciliation of other asset and liability accounts as requested.
• Prepare financial reports as necessary.
• Process debt payments, wire transfers and ACH payments through the City financial institutions as directed by the Clerk/Treasurer or designee.
• Prepares purchase orders, check requests, letters, etc.
• Receive various payments, reconcile cash, perform various analysis and prepare reports as requested.
• Prepare Claims for Council approval monthly.
• Administration of the City issued credit cards, credit limits and monthly reconciliation of expenses for various departments.
• Process and maintain bankruptcy filings received by the City.
• Administration of delinquent balance collections related to municipal billings.
• Assist with preparation of information and documents to support the annual independent audit.

System Management

• Operate and troubleshoot software and other related computer systems.
• Implement updates and improvements as needed in coordination with IT.

• Maintain active access points and file various required State and Federal reports within the reporting deadlines and process any required payments.

Regulatory Compliance

• Ensure processes remain in compliance with City policies and procedures.
• Consult with City of Cudahy audit firm Baker Tilly and/or Ehlers regularly to maintain proper financial procedures as necessary.

Other Operations

• Cross train on all functions of Utility billing, performing all duties as a backup during absences or vacancies.
• Assists with organizing and preparing for elections of all types including but not limited to: processing absentee ballots, voter registration, general voter assistance, Election maintenance and filing.
• Assist with processing applications for various licenses.
• Assist with recording of various year end accruals.
• Maintain training required with all…