Financial Operations Controller

Job Description

Job Description

Tenax Enterprises is a growing real estate, construction, and investment operation in North Alabama. Our portfolio includes single‑family rentals, multifamily, storage, and commercial assets, along with active fix‑and‑flip and ground‑up construction work. We are scaling, and we need a finance operator who can build the systems that scale with us.

This is not a bookkeeping job. The Financial Operations Controller reports directly to ownership and owns the financial infrastructure across multiple entities. The first priority is building the framework —the systems, processes, close cycle, and reporting cadence that bring structure to a growing operation. Expect to be hands‑on in the day‑to‑day from day one. Support staff will grow into transaction‑level tracking responsibilities over time as the framework is built and processes are documented.

This role reports directly to ownership and is positioned to grow significantly in scope and compensation as the portfolio scales. The right operator will have a real seat at the table in shaping where the company goes next.

Who this role is not for:
Anyone looking for a quiet office job, predictable workflows, or low accountability. We measure performance, we move fast, and the person in this seat is expected to flag problems before we ask. If that sounds exhausting, this is not your role.

The first 6–12 months are about building structure: clean books, consistent reporting, documented processes, and a support team running on rails.

• Own daily and weekly cash position across multiple operating accounts and entities.
• Execute cash sweeps and inter‑entity transfers; maintain organized cash positioning.
• Produce a weekly cash report for ownership and flag risks before they become problems.
• Support budgeting, forecasting, and short‑term cash planning.

• Own the monthly close cycle across all entities; target close by day 10.
• Maintain audit‑ready, lender‑ready financials with clean reconciliations.
• Manage Quick Books across multiple entities with a standardized chart of accounts.
• Track owner draws, inter‑entity transfers, and ensure clean entity separation.
• Prepare 1099s, manage W‑9 collection, and maintain contractor documentation.
• Maintain and evolve the master Actuals reporting sheet — a property‑level monthly operating report tracking rent collected, mortgage, insurance, taxes, utilities, management, maintenance, and resulting cash flow for every unit across all entities (SFH, apartments, storage, commercial). This is a core operating tool used by ownership; the Controller is responsible for monthly updates, accuracy, expansion as the portfolio grows, and pulling targeted analyses from the data.

• Own job costing for every active rehab, flip, and new construction project.
• Maintain budget‑to‑actual reporting at the property level; flag overruns in real time.
• Collect and verify lien waivers from subcontractors on construction draws.
• Build the data infrastructure that lets ownership see project margin in real time, not at exit.
• Partner with construction leadership to improve cost capture and allocation.

• Oversee AP cycle: vendor onboarding, invoicing, payment scheduling, dispute resolution.
• Oversee AR: invoicing, collections, aging reports; coordinate with property management on tenant ledgers.
• Run payroll across multiple entities (under 40 employees total) on a consistent cycle.
• Manage payroll tax filings, W‑2s, garnishments, and new‑hire reporting across entities.
• Maintain employee records, time tracking integration, and payroll system hygiene.
• Maintain strong, professional vendor and banking relationships.

• Be the point of contact with banks and lenders for documentation and reporting.
• Prepare financing packages for refinances, acquisitions, and new construction loans.
• Track loan maturities, renewal deadlines, and any covenant requirements (DSCR, LTV).
• Maintain organized digital loan files for every active…