Accountant -Payroll Operations

Overview

Encompass Community Supports, formerly known as Rappahannock Rapidan Community Services (RRCS), is hiring an Accountant I – Payroll Operations. Encompass Community Supports is a Virginia state community services organization that provides comprehensive mental health, substance use, developmental disability, housing, children’s, and aging services in Culpeper, Fauquier, Madison, Orange, and Rappahannock Counties. The organization has nearly 400 employees and more than 80 programs, and staff are guided by integrity, collaboration, accountability, and innovation to respond to community needs.

Our benefits are highly competitive and include:

• Low employee-cost Medical, Dental and Vision Insurance
• 13 paid holidays annually
• 17 PTO days
• Enrollment in Virginia State pension and retirement plan
• Employee training and educational opportunities
• Paid Life Insurance
• Health Savings Plan
• Flexible Savings Plan
• Employee Assistance Program

At Encompass Community Supports, our full-time employees work 37.5 hours weekly.

The Accountant I – Payroll Operations prepares, processes, and maintains payroll and related records; analyzes financial data; work is performed under regular supervision.

• Prepares and processes the agency's biweekly payroll; reviews time sheets; makes corrections; calculates overtime, garnishments, tax levies, etc.; calculates and enters deductions; transmits direct deposit; verifies that all wages are charged to proper general ledger account.
• Prepares and pays federal, state and unemployment taxes; files wage and tax reports in compliance with regulations; prepares and submits appropriate reports in compliance with agency, state, federal and funding source requirements, such as workers’ compensation, unemployment, W-2s, etc.
• Reconciles and prepares for submission bills associated with payroll deductions.
• Prepares payroll related reports for agency and management use, including as input into the agency’s budget process; calculates personnel section of costs of salaries and fringe benefits.
• Performs clerical duties associated with payroll and maintains payroll reports in compliance with policies and laws; files, archives and disposes of payroll files.
• Prepares and maintains the position control file including an org-object file for proper coding of wages, fringes and other payroll items.
• Performs internal auditing of various departmental programs to ensure policy compliance.
• Provides expert designation to support personnel in utilizing the Employee Self Service (ESS) system and Financial/HR systems.
• Prepares general ledger reconciliations of salary and fringe benefits accounts.
• Prepares and oversees annual workers’ compensation audit.
• Determines employee qualifications for FMLA leave.
• Reviews technical journals and attends workshops to stay current with changing laws and business trends as they relate to payroll functions.
• Performs related tasks as required.

Thorough knowledge of payroll methods, systems, processes and procedures, including state and federal laws and regulations; thorough knowledge of accounting terminology and methods; general knowledge of accounting theory and principles, and their application to accounting transactions; general knowledge of standard office procedures, practices and equipment; skill in the use of computer equipment; ability to follow detailed and written instructions; ability to maintain complex financial records and prepare reports;

ability to establish and maintain effective working relationships with associates and the general public; basic knowledge of the Fair Labor Standards Act and the Family Medical Leave Act; knowledge of MS Office, including Word and Excel.

Must have an understanding of analysis and reasoning; ability to examine data and draw conclusions; must be detail oriented. Work should be accurate, complete, and deadlines met; must be honest, ethical and have integrity; must have fiscal accountability and follow fiscal guidelines, regulations, principles, and standards; must be discrete and able to keep information confidential; must be dependable.

Degree in Business, Accounting, or related field preferred, or equivalent work experience may be substituted. Certification as a Payroll Professional preferred.

This work requires little or no physical effort or exertion.

Attends training and maintains certifications as required by the Agency and regulatory guidelines.

Employment with Encompass Community Supports is contingent upon the successful completion of our background check process (criminal, DMV, education, drug screening, reference check, DSS, OIG and SAM). (

Note:

contact information and application steps are not included in the job description text.)

Encompass Community Supports is an Equal Opportunity Employer.