Records Management & Administrative Specialist

Salary Range - $45,028.33 - $72,045.33

Job Posting
Feb. 20, 2026

The Town of Culpeper’s Town Clerk’s Office is seeking qualified applicants for a Records Management & Administrative Specialist.

providing administrative and records management support in a fast-paced municipal environment; maintaining and coordinating public records in accordance with state retention requirements; supporting Town boards, commissions, and departments; processing invoices and tax-related programs; assisting with Freedom of Information Act (FOIA) requests; and delivering excellent customer service to the public andTown staff.

• Serve as departmental records coordinator by maintaining records inventory and control systems for on-site and off-site public records.
• Conduct records assessments and assist with the development and maintenance of records management policies and procedures.
• Coordinate records training, transfers, retrieval, and disposition of Town records in compliance with applicable retention schedules.
• Assist with processing Freedom of Information Act (FOIA) requests.
• Maintain and research official records including minutes, contracts, deeds, easements, and agreements.
• Maintain State Code books and confidential departmental files.
• Assist with cemetery records management, interments, deed issuance, stone permits, and billing.

• Provide administrative support including composing correspondence, preparing reports and official notices, scheduling meetings, entering data, indexing, filing, and purchasing supplies.
• Act as recorder for council standing committee and sub-committee meetings; record and transcribe meeting minutes.
• Prepare meeting rooms including equipment setup and coordination of refreshments and supplies.
• Provide customer service and information related to Town services, procedures, and operations;direct inquiries as appropriate.
• Process and manage invoices on a daily basis.
• Assist with processing meals, lodging, cigarette, admissions, business license taxes, and the Transient Assistance Fund.
• Coordinate legal notices and advertisements with media outlets.
• Maintain coordination of Town authorities, boards, and commissions and prepare quarterly reports.

Candidate must have thorough knowledge of standard office practices, procedures, equipment, and software; general knowledge of records management, archives, and information governance;general knowledge of laws and codes related to public records, records retention, FOIA requests, and meeting procedures; strong organizational skills and attention to detail; ability to maintain confidentiality; ability to communicate effectively both orally and in writing; ability to follow instructions and exercise sound judgment;

and the ability to establish and maintain effective working relationships with Town employees, officials, and the general public.

Any combination of education and experience equivalent to a high school diploma or GED supplemented by three or more years of administrative experience. Municipal Clerk and/or records management experience preferred. Completion of Essentials of Records and Information Management and Information Governance certificate programs, or the ability to complete within one year of employment, is required.

Valid driver’s license in the Commonwealth of Virginia;
Notary Public; occasional attendance at evening meetings.