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Field Administrative Assistant
Job in
Culpeper, Culpeper County, Virginia, 22701, USA
Listed on 2026-06-01
Listing for:
Artech LLC
Full Time
position Listed on 2026-06-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
Field Administrative Assistant
Location:
Culpeper, VA (100% Onsite)
Duration: 6 Months Contract
Pay Range: $20.00 to $25.00 per hour on W2
Schedule:
Monday–Friday, approximately 7:00 AM–4:00 PM
(overtime or adjusted hours may be required based on site activities).
Responsibilities:
- Site office administration: front desk coverage, visitor management, badging coordination, mail and deliveries, office supplies, and trailer upkeep.
- Document control: log, track, and distribute RFIs, submittals, transmittals, change documents, and meeting minutes; maintain accurate records and version control in shared repositories.
- Meeting and reporting support: schedule and support site meetings, compile agendas, capture action items, and distribute notes; track follow-ups to closure.
- Timekeeping and onboarding: coordinate timesheets, crew rosters, orientation scheduling, compliance training, and PPE issuance for staff and subcontractors.
- Procurement and invoices: assist with purchase requests, receiving packing slips, invoice coding, and vendor follow-ups in alignment with project procedures.
- Compile and manage sign-in logs, track permits, badges, coordinate orientations and maintain up-to-date compliance boards.
- Logistics and scheduling: coordinate deliveries, equipment rentals, and site access with vendors and subcontractors; maintain calendars and look-ahead schedules for site activities.
- Reporting and dashboards: support preparation of daily/weekly reports, photo logs, headcount, and KPI trackers; update trackers in Excel or project systems.
- Ability to work onsite full time at an active construction site.
- Proficiency with Client Office (Outlook, Word, Excel, PowerPoint) and document management in SharePoint or similar systems.
- Strong organization, attention to detail, and ability to prioritize across multiple deadlines.
- Basic understanding of safety culture and site protocols.
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