Project Accountant

FLSA Status:
Exempt

Encompass Community Supports, formerly known as Rappahannock Rapidan Community Services (RRCS) is hiring a Project Accountant. Encompass Community Supports is a Virginia State community services organization that improves the quality of life in Culpeper, Fauquier, Madison, Orange, and Rappahannock Counties by providing comprehensive mental health, substance use, developmental disability, housing, children’s, and aging services. As an organization of almost 400 employees and more than 80 programs, we lead with integrity and excellence and embrace collaboration, accountability, and innovation to respond to the ever‑changing needs of our community.

Our non‑profit organization qualifies for the Public Service Loan Forgiveness (PSLF) program, allowing eligible employees to potentially receive student loan forgiveness. ECS is also a registered site for the National Health Service Corps (NHSC) Loan Repayment plan.

• Low employee cost Medical, Dental and Vision Insurances
• 13 paid holidays annually
• 17 PTO days
• Enrollment in VA State pension and retirement plan
• Employee training and educational opportunities
• Paid Life Insurance
• Health Savings Plan
• Flexible Savings Plan
• Employee Assistance Program

At Encompass Community Supports, our full‑time employees work 37.5 hours weekly.

Under limited supervision, the Project Accountant performs complex and technical accounting work in support of the financial accounting function and performs difficult analytical professional, and administrative work related to preparing, maintaining, monitoring, and evaluating complex financial records, working with more complex accounting system operations including account structure, internal controls, and financial reporting and special projects of the Accounting Division. Reports to the Senior Director of Finance and Administrative Services.

• Serve as the Project Accountant for construction of the Madison Road Apartment Building through construction completion. Will manage all construction accounting including construction contract management, monitoring contractor certificates of insurance, grant awards/funding management, Low Income Housing Tax Credits, bank draws, accounts payable, accounts receivable, etc.
• Assist with the design and implementation of the Madison Road LLC’s financial systems in Quick Books.
• Prepare and approve complicated accounting entries, allocations, analyses, and reconciliations.
• Reconcile general ledgers, bank statements, and subsidiary accounts; monitor and analyze the classification of income and expenditures.
• Process invoices, payments, and vendor payments; manage and reconcile tenant and landlord accounts.
• Monitor cash flow and cash forecasting, and monitor project performance for MRA.
• Work with Housing Team and Property Manager for the lease‑up of all units in the building and perform all tenant accounting functions.
• Ensure all accounting practices comply with Generally Accepted Accounting Principles (GAAP) and specific HUD requirements.
• Ensure compliance with all Virginia Department of Housing and Housing and Urban Development regulations and reporting requirements.
• Prepare financial statements, records, and reports of Madison Road LLC and MRA Management LLC.
• Participate in the coordination of the annual audits of Madison Road Apartments LLC and MRA Management LLC by external/VDHA/HUD auditors.
• Assist in the preparation and publishing of the Annual Budget and all financial reporting for all Encompass’s HUD assisted properties including PRAC 811 and PRAC 202 Reports.
• Identify, record, transfer, dispose, and generate the depreciation of all of Encompass’s fixed assets on an annual basis.
• Monitor and track all of Encompass’s Capital Projects funding and expenditures.
• Perform interdivisional or interdepartmental tasks overseeing special projects of the Encompass Finance Department as needed.
• Perform other related duties as required.

• Knowledge of governmental/NFP accounting policies, procedures, and operations.
• Knowledge of internal financial control requirements.
• Ability to read financial documents, expenditure and revenue…