Human Resources Administrator

Job Summary

Performs the day-to-day operations of various departmental functions which include coordinating benefit programs (medical, dental, short term, retirement, workers compensation, COBRA, etc), computer entry and file maintenance, application intake, and new hire employee orientation.

Responsible for responding to all inquiries but not limited to: employee questions, comments, or concerns, FMLA. FLSA, ADA, policies, benefits, and workers' compensation.

Responsible for completing all new hire paperwork; entering information in the payroll system, and with all insurance carriers.

Maintains and updates all personnel files/records, creates new employee files.

Conducts background, DMV driving record checks, and I-9 E-VERIFY; confers with director when issues arise

Develop, new hire orientation presentation; organize all necessary forms, handbooks, policies, insurance information and other orientation documents to be uploaded to Neo Gov for new employee onboarding.

Maintains policies, and forms to ensure they are up-to-date and in compliance with Federal, State, and Local laws; updates the Human Resources section of the County Internet and Intranet as needed.

Maintains records of all workers' compensation injuries, updates OSHA logs, works with workers ' compensation insurance carrier on any questions, concerns, or problems, forwards any bills, doctors' notes, or injury-related paperwork received to the insurance carrier.

Assists with recruiting process on Neo Gov.

Works with the Human Resources Director to prepare department budget and monitor approved budget.

Assists with Risk Management functions.

Conducts HR-related analyses and research; prepares related reports

Performs data entry on the designated computer system(s). Enters employee changes, verifies the accuracy of data, utilizes appropriate codes, and works with departments to ensure prompt entry.

Prepares and reconciles various monthly, quarterly, and yearly reports.

Maintains all part-time employee insurance waivers in compliance with ACA requirements; works closely with Payroll to keep records up to date.

Coordinates various employee benefit programs. Communicates program details; assists employees in enrollment, changes, and cancellations; assists in the benefit plan renewal process; arranges and conducts information presentations.

Provides employees paperwork for short-term and long-term disability claims, and FMLA leave.

Provides general assistance to the Director

Maintains confidentiality of departmental issues and documentation.

Maintains a current knowledge of applicable laws/regulations & organization's benefits programs; reads professional literature; attends workshops and training sessions as appropriate.

Maintains a strong communication program for employees

Skills, Abilities & Other Requirements

Knowledge of general voluntary & legally mandated benefits

Knowledge of applicable local, state & federal employment laws

Excellent computer skills

Excellent interpersonal skills and ability to work in a team environment

Ability to present material to small or large groups

Mathematical ability

Ability to work independently

Ability to exercise considerable tact and courtesy when dealing with customers and handling confidential information

Ability to provide the highest level of customer service

Minimum Qualifications & Experience

Education and experience equivalent to an Bachelor's Degree in Business Administration/Human Resources Management or related field, supplemented by two years' experience in benefits and/or Human Resources.

Special Requirements

Must possess satisfactory results of a criminal history background check.

Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment; may involve extended periods of time at a keyboard or workstation.

This above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.

Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.