Payroll & Administrative Coordinator

Payroll & Administrative Coordinator

Culver City, CA

Pay: $30.00 per hour

Job ‑06692

The Payroll & Administrative Coordinator supports the financial and operational functions of the Facilities, Backlot Operations, and Administrative Services teams. This role is responsible for payroll administration, budget tracking, financial reporting, job costing, purchasing, billing, accounts payable support, and systems administration. The ideal candidate is highly organized, analytical, and capable of managing multiple priorities while partnering with finance, operations, vendors, and internal stakeholders to ensure accurate financial reporting and efficient business operations.

• Monitor departmental and project expenditures and prepare budget versus actual reports with variance analysis.
• Assist in developing annual operating and capital budgets.
• Support monthly financial close activities, including journal entries, accruals, and account reconciliations.
• Reconcile financial data across multiple business systems.
• Prepare labor, maintenance, and financial reports for department leadership.
• Research financial discrepancies and recommend corrective actions.
• Process payroll for union employees and maintain payroll records.
• Audit employee time records for accuracy and compliance.
• Process onboarding documentation for new union employees.
• Prepare payroll‑related journal entries and labor reclassification entries.
• Track labor, material, and service costs for projects and work orders.
• Collect, reconcile, and prepare billable labor, materials, and customer billing documentation.
• Monitor utility usage and prepare customer billing as required.
• Research and resolve billing discrepancies.
• Create purchase requisitions, purchase orders, and payment requests.
• Process vendor invoices, quotations, and procurement documentation.
• Maintain vendor records and coordinate vendor setup and maintenance activities.
• Partner with Accounts Payable, vendors, and internal departments to resolve purchasing and payment issues.
• Create and manage work requests within facilities management systems.
• Maintain accurate financial and operational data across multiple business systems.
• Develop recurring and ad hoc financial and operational reports.
• Support system users through training and troubleshooting as needed.
• Partner with Finance, Facilities, and Operations teams to resolve accounting and operational issues.
• Maintain confidential payroll, financial, and personnel information.
• Provide administrative support and participate in special projects as assigned.

• Bachelor’s degree in Business, Finance, Accounting, or a related field preferred; equivalent education and experience will be considered.
• 4‑6 years of experience in financial analysis, accounting support, payroll, administration, or operational support.
• Experience supporting facilities, construction, manufacturing, property management, or similar operational environments preferred.
• Experience in a union environment is a plus.
• Knowledge of accounting principles, financial reporting, and general ledger processes.
• Experience with budgeting, forecasting, variance analysis, and job costing.
• Experience processing payroll, billing, purchasing, and accounts payable transactions.
• Advanced proficiency with Microsoft Excel, including reporting and data analysis.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience using ERP, procurement, payroll, or facilities management systems such as SAP, Ariba, UKG, Archibus, or similar platforms.
• Strong analytical, organizational, and problem‑solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively while maintaining confidentiality.

• Bachelor’s degree in Business, Finance, Accounting, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.

• 4‑6 years of experience in financial analysis, accounting support, payroll administration, operations, or administrative support.
• Experience with…