Executive Assistant

The Information Security Executive Assistant will be responsible for supporting the Information Security team in administrative functions, as well as perform general Information Security duties as needed.

• Manage and support Info Sec Senior team (SVP and direct reports)
• Support Info Sec department as needed
• Manage calendars for Info Sec Senior team
• Schedule group meetings, conference calls, and video conferencing
• Coordinate video conferencing with appropriate regional contacts and Media Services
• Coordinate group meetings and events
• Prepare materials for meetings as needed
• Book conference rooms
• Order office supplies
• Prepare expense reports
• Coordinate travel arrangements, including flight, hotel, and car service
• Prepare emails for wider distribution
• Work with SPE support groups to address office logistics (e.g. Facilities, Telecommunications, Printing, Media Services, Parking, Food Services, etc.)
• Onboard new team members, contractors, or visitors for badge access, parking, equipment, email, etc.
• Research information using SPE designated systems, databases and reports as applicable
• Aggregate, update, verify information for projects as needed via Excel, PowerPoint, Word, etc.
• Assist department in continual development of workflows, systems, logistics as needed
• Other duties as assigned
• Liaison with other department coordinators

• The candidate must possess excellent organizational skills, and the willingness to work in a fast-paced environment
• Ability to adapt to rapidly changing workflows and requirements
• Willingness to collaborate and operate in a cross-functional, team-oriented environment
• 1-2 years’ experience in a corporate or studio environment preferred
• Ability to multi-task and handle a heavy volume of calls and meeting requests
• Strong eye for detail and follow through
• Must have excellent communication skills (both written and verbal)
• Ability to work discretely with high profile talent and senior executives
• Basic knowledge and experience with MS Office Suite e.g. Excel, Word, PowerPoint, Visio, etc

All your information will be kept confidential according to EEO guidelines.

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