Senior Executive Assistant, Amazon & MGM Studios, Amazon & MGM Studios

Job :  |  Services LLC

Amazon & MGM Studios are seeking a dynamic, self-motivated Senior Executive Assistant to support the Head of Film. The individual in this role will be detail orientated, have solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across global teams. The ideal candidate will have industry EA experience, understand business priorities, demonstrate the ability to anticipate needs and manage scheduling very complex calendar.

The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure. The ideal candidate is confident, enthusiastic, resourceful and a creative problem solver.

This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives.

As a community, the EAs work together to deliver large scale events and to share workload when priorities demand additional support - commitment to teamwork is essential.

This is an incredible opportunity if you have a passion for entertainment and an interest in working in our fast paced, customer obsessed organization.

• Developing day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts
• Phone calls and messaging
• Help plan domestic & international travel itineraries and process expenses
• Event organization and group communications
• Administrative support functions, including organizing documents, meeting preparation, supply ordering, purchase orders
• Track and drive to completion key deliverables and follow up on outstanding items
• Meeting and greeting internal and external guests

• Entertainment industry experience
• Attention to detail
• Manage multiple, competing priorities simultaneously
• Motivation and ability to take initiative with little direction
• Ability to maintain composure and task switch efficiently in a rapidly changing environment
• Superior verbal and written communication skills
• Strong organizational, team orientated philosophy and problem-solving skills
• High levels of integrity and discretion
• Ability to communicate in an effective and friendly manner with a variety of groups such as senior management, peers and outside vendors
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

• 5+ years of executive assistant experience
• Knowledge of Microsoft Office products and applications
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants:
Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position.

These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the…