Sr. Administrative Assistant, Corporate Communications

The Senior Administrative Assistant provides high-level administrative, organizational, and operational support to the SVP, Corp Communications and the broader team. This individual serves as a trusted partner who anticipates needs, exercises sound judgment, and helps the leader remain prepared, informed, and focused on the highest-priority activities.

The ideal candidate is an exceptional communicator who can quickly absorb information, identify key points, and prepare concise, accurate summaries. They bring strong interpersonal skills, proactive problem-solving capabilities, meticulous attention to detail, and a professional presence. The successful candidate will be comfortable operating in a fast-paced, highly confidential environment and interacting with senior leaders and stakeholders across the organization.

RESPONSIBILITIES

Executive Support and Prioritization

+ Provide comprehensive administrative and organizational support to SVP, Corporate Communications.

+ Anticipate the leader's needs, identify potential issues, and proactively recommend or implement solutions.

+ Manage a complex and frequently changing calendar, including scheduling, meeting prioritization, conflict resolution, and preparation time.

+ Serve as a central point of coordination for the team.

+ Handle sensitive and confidential information with exceptional discretion, judgment, and integrity.

Briefing, Synthesis, and Meeting Preparation

+ Review emails, reports, presentations, meeting materials, and other business documents to identify key themes, decisions, risks, and action items.

+ Prepare concise written summaries, executive briefings, talking points, agendas, and background materials.

+ Distill complex or lengthy information into clear, accurate, and actionable takeaways.

+ Coordinate the preparation and distribution of meeting agendas and supporting materials.

+ Attend selected meetings as appropriate, capture decisions and action items, and help drive timely follow-through.

+ Proofread and quality-check documents and presentations for clarity, accuracy, consistency, and executive readiness.

Stakeholder Management and Communication

+ Communicate professionally and confidently on behalf of the leader, using sound judgment regarding tone, timing, and level of detail.

+ Navigate complex stakeholder dynamics with diplomacy, composure, tact, and discretion.

+ Represent the leader and the function with credibility and a strong professional presence.

+ Facilitate efficient communication and information flow across teams and organizational levels.

+ Respond appropriately to urgent or sensitive matters and escalate issues when necessary.

Meetings, Travel, and Administrative Operations

+ Coordinate domestic and international travel, including itineraries, transportation, accommodations, visas, and related logistics.

+ Process and reconcile expense reports accurately and on time.

+ Coordinate meetings and video conferences, including room reservations, invitations, technology requirements, and attendee logistics.

+ Manage invoices, approval requests, and other administrative processes.

+ Support team meetings, leadership presentations, special events, and other business activities as required.

QUALIFICATIONS

Required Qualifications

+ Demonstrated experience providing high-level administrative support to a senior executive or functional leader.

+ Excellent written and verbal communication skills.

+ Strong interpersonal skills and the ability to build credibility and trusted relationships across organizational levels.

+ Highly proactive, resourceful, and solutions-oriented, with the ability to anticipate needs and act without requiring extensive direction.

+ Exceptional organizational, prioritization, and time-management skills.

+ Meticulous…