Finance Project Coordinator

• LAbasedpreferred,abletoworkahybridschedulewithofficehoursin
  
  Culver
  
  City,CA.
• Applicationsmustincludeaportfoliolink,includingpasswordifapplicable,for consideration

Infinity Marketing Team

A fully integrated and award winning marketing, event, and promotion agency, Infinity Marketing Team (IMT) creates and executes campaigns designed specifically for each of our clients' brand objectives. With unparalleled expertise in event executions, exhibit environments, mobile marketing tours, digital marketing, event furnishings, and brand marketing strategies, IMT offers numerous means for our clients to achieve premium outcomes. We Create. We Implement.

We Show Results!

From spectacular filmed and streamed event productions to jaw-dropping international conferences and tradeshow displays to globally recognized mobile marketing tours and influencer crossovers, IMT uses an infinite realm of methods to assist companies in strengthening their brands and enhancing their voices in the marketplace. In over 10,000 event marketing campaigns, IMT maintains our guiding belief - there are no boundaries and there are no limits.

Aboutthe Role

The Finance Project Coordinator is responsible for financial management of experiential marketing projects including oversight of revenue recognition, financial reporting, forecasting, and process compliance. The Project Finance Coordinator will function as the Business liaison on larger or more complex projects or clients including contract and pricing negotiations (with oversight).

Key Responsibilities:

• Communicatewithinternalprojectteamsregardingbudgets,billing,andaccountsreceivableissues
• Maintaincatalogofrequiredclientreportingandensuretimelycompletion

Financial Management and Planning

• Supportprojectteamsinbuildingandenteringclientbudgets,respondingtoRFP'sanddevelopingbudgets(with oversight)
• Ensurethatprojectsaremanagedinaccordancewithcontracts;createsummarysheetsforaccountandprojectteams
• Ensurewrittenclientagreementsareobtained(via contract,letterofagreement,signedSOW,etc.)forallworkandareappropriatelyarchivedandclassified.
  
  Liaise with Contract Specialists and Legal .
• Assistprojectteamswithmonthlyprojectbudgettoactualtrackingandotherrequiredclientreporting
• Reviewandapprovescopesandstaffingplans;escalateissuestofinanceleadasappropriate.
• Reviewmonthlyfeeandexpensedetails.
  
  Analyzeaccuracyandexplainsignificantvariancestobudgetorforecast
• Preparemanagementreportsandidentifyandcommunicateareasofconcernandsuggestedimprovementstoprojectstaffandmanagement(e.g.,clientprofitability,utilization,over/under service,missing time,revenueriskandstaffingplans)
• Facilitatemonthlybillingliaisonbetweenprojectteamandfinance/accountingdepartmentandreviewbillingreports
• Reviewtimeandexpensewrite-offsandunbilledWIP
• Workwithprojectteamtominimizeriskexposuresurroundingaccountsreceivablesandcreditrequirementsofclients
• AccountablefortimelyandvaluableARcollectionstatuscommentaryandliaisonwith Accounts Receivable
• Superviseprojectsetupprocessforprojectteamandperformfinanceliaisonroleforlargerormorecomplexprojects.
• Driveprofitabilitybyworkingwithaccounts,production,and management
• Reviewstaffingutilization,realization,andcapacityandproactivelycommunicatemeaningfulobservationswithleaders
• Ensurecompliancewithcompanyfinancialpolicies(e.g.,revenue recognition,project requisitions,timeentry,travelandexpense,credit,billing,accounts payable,new business)
• Adhocrequestsandprojects

Qualifications

• Theidealcandidatewillhavea Bachelor'sDegreein Financeor Accountingwithtwoyearsof Financeor Accountingexperiencepreferred .
• Advanced Microsoft Office skills .

Preferred Knowledge And Skills

• Theidealcandidatewillhaveexcellentwritten,oral,andinterpersonalcommunicationskills,beclientserviceorientedandfosterpositiveworkingrelationships.
• Iswellorganizedwithstrongtimemanagementskillsandattentiontodetail,followsthroughonmultipleprojectsandjuggleconflictingprioritiesinafast-paced environment.
• Thecandidatewillalsopossessstrongfinancialanalysisandmanagementskills,goodbusinessacumen,abilitytoarticulatefinancialconcernsinlayman'sterms,andbeaself-starterandinitiativetaker.
• Advancedknowledgeoffinancialsystems.

What We Offer

• Competitivesalaryandbenefits
• Paid holidays,PTO,andrecoverydays
• Opportunitiesforcareergrowthandcreativecollaboration
• Aculturethatvaluesinclusivity,hustle,fun,and innovation