Accountant - Budgeting,Assets Grants Job Cumberland area,Maryland USA,Accounting

Position: Accountant - Budgeting, Assets, & Grants

The Accountant - Budgeting, Assets, & Grants position is responsible for general ledger account analysis, journal entries, annual analysis reports, various internal statements, and other various accounting tasks. Assists the Budget Coordinator with preparation of College Operating Budget, fund balance administration, and budget adjustments. The position is also secondarily responsible for budgeting, monitoring, and reporting for grants, and for maintaining the accuracy of the college’s asset inventory including conducting physical audits and helping to enforce loss prevention protocols.

Accounting/Budgeting:

Prepare, process, and maintain accurate detailed records for financial transactions, and budget adjustments.

Set up and manage the master fund balance and furniture/equipment lists, including the administration of the fund balance designations.

Responsible for the preparation of year-end fund balance reconciliation for presentation to the Board of Trustees Finance committee.

Responsible for the preparation and analysis of college revenue and expense account activity.

Monitor and adjust semester budgets to estimated actual activity to project future budget estimates.

Review and adjust Faculty overload and part-time pay budgets

Assist Budget Coordinator with training of budget managers and administrative associates on the budget process, and answering questions, resolving general ledger account issues, and the development of annual departmental budgets.

Prepare annual credit course fee and program analysis, early college breakeven, and continuing education summary reports.

Prepare invoices for Bedford Foundation for reimbursement of operational cost(funding through Bedford County, EITC funds, and Southern Tier).

Shared responsibility for preparing Housing vouchers with Grants & Housing Accountant.

Assist Controller with collection of applicable college contracts from throughout campus for master contract list and then input into contract management software, especially for lease and SBITA analysis & journal entries.

Assist Controller with preparation and review of Internal Financial Statements for year-end.

Assist with the year-end closing and audit process which includes working with the external auditors.

Asset/Inventory Control:

Ensure appropriate reporting, tracking and safeguarding of college resources across their lifecycle.

Work with applicable departments to ensure that all college assets purchased over the capitalization threshold are tagged and properly reported in Colleague as well as any secondary system for proper identification and reporting at year-end.

Generate asset reports and conduct regular physical inventory counts and/or verification audits with asset holders and reconcile variances against system records.

Assist Controller with locating supporting documentation for changes to capital assets including construction in progress so that records can be updated for the audit and depreciation entries can be completed annually.

Ensure the compliant disposal of college equipment including collecting disposal forms from departments when they are ready to dispose of assets and ensure that proper approvals have been obtained (Finance VP, Budget Manager, and Grants approval, if applicable).

Work with department and physical plant/IT to get rid of assets that were determined can be scrapped or otherwise disposed of.

Work with the applicable department to obtain asset details and photographs of assets that were determined should be sold. Post assets for sale on and coordinate with customers for pickup, as well as provide documentation to business office and accounting for updates to system for the sale/payment.

Secondary Functions - (Backup for Grant Senior Grant Accountant and Accountant – Housing & Grants Grant-Accounting:

Review pre-award proposals and manage post-award financial activity for college grants.

Analyze income and expense transactions for restricted accounts to ensure compliance with approved budget, and audit preparation.

Maintain detailed records pertaining to transactions of restricted accounts and prepare monthly budget reports of restricted accounts.

Supervise the expenditure of…

Accountant - Budgeting, Assets Grants