Office Administrator

Pay or shift range: $22 CAD to $25 CAD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job‑related reasons.

Mainroad Group is an equal opportunity employer that values diversity and inclusion in our workplace. We welcome and respect people of all backgrounds, identities, and perspectives. We are committed to creating a fair and equitable work environment where everyone can thrive and succeed.

An exciting opportunity exists at Raylec Power LP for an Office Administrator to support our operations across Vancouver Island. This full‑time role will be based out of our Cumberland office and will report to the General Manager.

Raylec Power is a versatile electrical contractor specializing in construction, complex system installations, and a wide range of maintenance services. For over thirty years, Raylec Power has been serving commercial and industrial customers on Vancouver Island and throughout British Columbia. In 2012, Raylec Power joined the Mainroad Group, enhancing synergies with Mainroad’s Vancouver Island and Lower Mainland‑based companies.

• Provide administrative support to project managers, supervisors, and field crews.
• Prepare, track, and maintain permits, project files, and safety documentation.
• Support clear communication between the office and construction/maintenance sites.
• Learn and apply new systems and processes that support day‑to‑day field operations.
• Manage the accounts payable process, including the review, coding, and entry of purchase orders and supplier invoices in accordance with company policies.
• Process vendor payments accurately and on schedule, ensuring proper authorization and compliance with established financial procedures.

Maintain organized and up‑to‑date records of all accounts payable transactions, supporting reconciliation and reporting activities.

Reconcile vendor statements and resolve discrepancies promptly to maintain accurate balances and positive supplier relationships.

• Ensure that all OpCo‑level accounts payable transactions are accurately integrated within the Mainroad Group’s financial systems, primarily Eclipse.
• Maintain and enter accurate and up‑to‑date records and time cards in our payroll software Ontaccr, performing regular data checks to ensure completeness and accuracy.

• Proficiency in computer systems & software, including Microsoft Word, Excel, and Outlook.
• Excellent organizational, communication, and teamwork abilities.
• A self‑starter mindset with a willingness to learn and take on new challenges.
• Previous administration experience in construction, civil works, electrical contracting, or highway maintenance is considered an asset.

• A collaborative and inclusive work culture.
• Career growth and continuous learning opportunities.

• Diploma or better in Office Administration or related field.

• Team Player:
  Works well as a member of a group.
• Detail Oriented:
  Capable of carrying out a given task with all details necessary to get the task done well.
• Self‑Starter:
  Inspired to perform without outside help.
• Job Security:
  Inspired to perform well by the knowledge that your job is safe.
• Ability to Make an Impact:
  Inspired to perform well by the ability to contribute to the success of a project or the organization.
• Work‑Life Balance:
  Inspired to perform well by having ample time to pursue work and interests outside of work.