Administrative Office Secretary (Office Secretary III

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today! The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion.

In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

This Recruitment Is Limited To Current State Of MD Western Correctional Institution Employees Only

GRADE

10

LOCATION OF POSITION

Allegany County
Western Correctional Institution
13800 McMullen Highway
SW
Cumberland, MD 21502

POSITION DUTIES

Provides secretarial support to the Chief of Security. It should also be noted the person in this position covers the Warden and Assistant Warden s Offices when needed to do so; and has knowledge and experience of the daily working routines in both offices and can manage either office smoothly and efficiently. Performs general administrative functions independently. Maintains the process of development, review and maintenance of Post Orders.

Develops and maintains the process to log, track, and review all Serious Incident Report Packets and Use of Force Report Packets for accuracy and consistency. Routes incoming correspondence and distribute mail directed to the Chief of Security. Drafts and prepares correspondence from rough draft, corrected copy, or dictation for the Chief of Security.

MINIMUM QUALIFICATIONS

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Three years performing secretarial or clerical work involving typing duties. Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

1 year of experience performing clerical duties for an Administrator in a Correctional Facility. 1 year of experience gathering & submitting timely information for Security Operations.

LIMITATIONS ON SELECTION

This Recruitment Is Limited To Current State Of MD Western Correctional Institution Employees Only

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Note:

All information concerning qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date) Annual Leave - ten (10) days of accumulated annual leave per year Sick Leave - fifteen (15) days of accumulated sick leave per year Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child Holidays
- State employees also celebrate at least twelve (12) holidays per year Pension
- State employees earn credit towards a retirement pension