Accounts Payable Specialist

Vaco is seeking qualified candidates for an immediate long-term Accounts Payable Specialist role. Will start in-office for a training period. Once trained, the role will switch to a hybrid schedule.

Position Summary:

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring the accurate and timely processing of invoices, expense reports, and payments. This role requires strong attention to detail, analytical skills, and the ability to work both independently and collaboratively in a fast-paced environment.

• Process a high volume of invoices accurately and efficiently in accordance with company policies
• Match invoices to purchase orders and receiving documentation to ensure proper authorization and compliance
• Review and verify invoices and payment requests for appropriate documentation and approvals
• Identify, investigate, and resolve invoice discrepancies in a timely manner
• Communicate effectively with vendors and internal departments to address payment inquiries and issues
• Maintain accurate and up-to-date vendor records, including W-9s and payment details
• Reconcile vendor statements and resolve any outstanding discrepancies
• Ensure adherence to internal controls, policies, and accounts payable best practices
• Assist with audit requests by preparing documentation and responding to inquiries
• Support vendor reporting, vendor management, and account maintenance activities
• Collaborate cross-functionally to resolve billing issues and improve processes

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2+ years of accounts payable or related accounting experience
• High level of accuracy and attention to detail
• Excellent organizational and time management skills
• Strong communication and problem-solving abilities
• Proficiency in Microsoft Excel and accounting/ERP systems (e.g., SAP, Oracle, Net Suite, etc.)

Compensation and Benefits:
Salary range is disclosed in the posting. The candidate may also be eligible for discretionary bonuses. The company offers medical, dental, and vision benefits, as well as a 401(k) retirement plan.