AP Specialist

AP Specialist

SUMMARY:

The Accounts Payable Specialist performs payment cycle activities in a timely and efficient manner. The A/P Specialist completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

5 days in office; 8‑4 with 30 min lunch

• Volume: about 400 invoices/month, few line items, PO driven
• Systems:
  Someone with several large ERP systems and who is very system savvy would be great!
• Excel:
  Ideally want advanced Excel (vLookup/pivots)
• PCards are a plus, NOT a must
• Highly detail oriented, results driven, go the extra mile to get the job done
• Someone who works smarter and does not get frustrated with road blocks or difficult processes, but finds a better and smarter way
• Open to someone with 1‑2 yrs exp or more experience

• Process check requests and expense reports on a regular basis
• Accurately review, code, and process vendor invoices
• Perform monthly reconciliations
• Maintain vendor accounts, staying in compliance with company policies and procedures
• Perform data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Audit and process credit card bills
• Pay vendors by scheduling payments and ensuring payment is received for outstanding credits
• Address and respond to vendor inquiries
• Track all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Maintain historical records
• Prepare analyses of accounts and producing monthly reports
• Propose and participate in efforts to improve the payment process