Accounts Payable Clerk

These specifications are solely a guide to some of the attributes sought by Sawnee EMC (SEMC) for this position and are not intended and should not be viewed as a job description. They are not intended to cover each aspect of the position as the scope and duties of a given position may change or be temporarily altered based on the business needs of SEMC.

• Performance of efficient and accurate record‑keeping services, processing of mail, reconciliation of consumer accounts, processing of members' business transactions, and supplying information to customers and resolving customer issues through face‑to‑face communication.
• Effective promotion of Cooperative services and programs, and effective marketing of premium services and products.
• Demonstrates an awareness that the job exists to effectively serve each SEMC member and to achieve increased member and public understanding in support of SEMC.

• High school diploma or equivalency.
• Two (2) or more years of related accounting work experience as well as a degree in a related field preferred and/or training, demonstrating proficient mathematical, monetary and office skills; or equivalent experience as solely determined by the Corporation.

• Prefer experience in Accounts Payable capacity, or equivalent accounting degree credits.
• Working knowledge of the Cooperative’s computer systems, billing processes, customer rates, products, services, and programs.
• Refined interpersonal skills to favorably interact with both internal and external customers.
• Proficient verbal, listening and perceptual communications skills to enable successful understanding and communication of programs and procedures.
• Duties require consistent accuracy of detail and practical application of basic mathematical skills.
• Requires the ability to interpret a variety of information furnished in written or implied form.
• High level of competency working within a Windows and MS Office environment, including Word, Excel, Internet, NISC Software platforms (e.g., CIS, ABS), and other software in use by the Corporation. Advanced ability to develop spreadsheets and graphs, build and operate formulas, input into databases and construct presentations.
• Ability to communicate well with all departments of the Corporation, as well as members of the Corporation.
• No specific certifications necessitated by job.
• Valid Georgia driver’s license.
• Regular and reliable attendance record.
• Flexible work hours as necessitated by circumstances, on‑call functions, and irregular work shifts.
• Flexibility for irregular work hours, including evenings and weekends as necessitated by circumstances.
• Position requires that this individual report in time of natural disaster and weather‑related emergency, recognizing that SEMC is an electric utility.
• Ability to work in a constant state of alertness and safe manner is an essential job function.

• Serves as professional, amiable representative of SEMC by successfully communicating with external and internal customers by telephone, in written form and face‑to‑face: assures satisfactory resolution of issues and proper handling of data and funds; responds to inquiries promptly and competently; resolves conflicts of programs, billings, policies, rules, or regulations, returned checks, products, or services, and provides pertinent information; arranges for the payment of accounts.
• Processes Policy 411 orders and vendor invoices.
• Verifies and matches invoices to purchase orders and receivers. Codes invoices with proper general ledger distribution account numbers and budget item identification numbers.
• Deals with vendors and both internal and external customers on any problems with purchase orders, requisitions, invoices, and Policy 411 orders. Enters invoices and Policy 411 orders into accounting system.
• Ensures that invoices and orders are paid in a timely manner, taking advantage of any purchase discounts offered.
• Prints weekly checks and mails to internal and/or external customers and vendors.
• Sorts and files invoices, check copies and maintains vendor files.
• Maintains accounting records for Cooperative and compiles information requested by external and/or internal…