Office Assistant II-BCSO Special Projects

Overview

The Office Assistant II is responsible for performing administrative and clerical duties for the Bibb County Sheriff's Office Special Projects Division. The division includes Fleet management, Information Technology, Sex offender registry, Quarter Master and Civil Process.

• Coordinates and schedules all Sheriff's Office vehicle repairs.
• Maintains and updates multiple inventory databases.
• Maintains inventory reports for critical equipment.
• Performs data entry in multiple departmental systems.
• Establishes and maintains complex filing systems.
• Assist with the completion of budget and budget related concerns..
• Answers the telephone, acts as a receptionist, and assists in processing employee questions and service requests.
• Maintains appointment schedules for departmental personnel, as appropriate.
• Assists in processing department biweekly payroll and maintaining related records..
• Submits requests for and maintain inventory of office supplies.
• Answers inquires requiring interpretation of departmental policies, rules and regulations.
• Sorts and distributes mail and interdepartmental correspondence.
• Composes letters, proposals, reports, notices, and inter-office memorandums.
• Performs other duties as assigned.

The Office Assistant II should possess, at a minimum, a high school diploma or equivalent and at least three (3) years of experience in administrative support; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

• Must pass the BASIC level of the Macon-Bibb County skills test.
• Must be able to type 35 wpm.
• Possession of a valid Georgia Motor Vehicle Operator's License.
• Must be fingerprinted, pass a polygraph test and pass a background investigation.

• Knowledge of the principles and practices of local government administration.
• Knowledge and proficiency of personal computers and word processing and database programs, including the Microsoft Office Suite.
• Ability to write clear and concise reports, memoranda, directives and letters.
• Ability to develop comprehensive plans from general instructions.
• Ability to accomplish assigned administrative tasks with a minimum of supervision and with only general direction.
• Ability to use discretion and to maintain appropriate confidentiality and security of private or confidential information.
• Ability to maintain effective working relationships with other employees and the general public.