Real Estate Executive Assistant

The right hand to a partner running a 450-agent brokerage, a 1,000-deal-per-year real estate team, a mortgage branch, and a title company. Fast pace, real ownership, no two days are the same. If you run toward the mess instead of away from it, keep reading. If you help me grow, your income will grow.

• Draft, send, track, and manage all paperwork in an e-signature platform, Dotloop — contracts, amendments, disclosures, the whole file
• Send weekly seller reports: showing activity, buyer feedback, online listing metrics, and price-adjustment recommendations
• Manage signage and lockbox install and removal on listings
• Schedule and coordinate photography and media
• Schedule closings, order gifts, and confirm every appointment on the calendar
• Run the post-close review-request sequence — three touches in the first week after closing
• Support inspection negotiations and price reductions (will need to be licensed here, and we can provide training)
• Build and monitor client group texts; monitor inboxes and flag what actually needs a response
• Track contingency dates and deadline reminders so nothing lapses
• Monitor and approve the company's processing fees
• Own the full list-to-contract and contract-to-close checklists
• Manage my calendar and keep the reporting cadence tight across the operation
• Help with personal books, schedule traveling, misc. errands, etc.

• Excellent communication skills and organizational skills
• 2-3 years experience providing administrative support in a personal assistant role, or similar
• Familiar with Microsoft Word, Excel, and Multiple Listing Service
• Possesses discernment for working with confidential information and tight deadlines
• Prior experience in real estate is a bonus

$70,000 per year