Project Coordinator

Project Coordinator

EXOVATIONS® is growing again and is now hiring for a Project Coordinator in Cumming, Georgia. This role supports the Project Management team in administering project plans, permits, schedules, and documentation to ensure on‑time and budget‑constrained project delivery.

EXOVATIONS® designs, sells, and installs siding, windows/doors, roofing, and decks. The company values finding, hiring, developing, and retaining great people, and operates with integrity, competitiveness, and a positive attitude.

Assist the Project Management team in all administration functions and processes to schedule, deliver and complete a project in a timely fashion as determined by the project schedule, facilitating the development of project plans and permits and managing them from inception to completion.

• Successfully coordinate project tasks and resources with the goal of completing projects on time and within budget.
• Streamline project handling administrative tasks, increasing team and individual efficiencies.
• Ensure project documentation is completed and maintained appropriately for each project with 100% accuracy.

• Schedule customer pre‑walks appointments via phone, text, or email.
• Maintain all Project Schedule Intake using Microsoft Dynamics 365–Field Service software.
• Maintain compliance with regulations.
• Process all outgoing Labor POs and material take‑offs.
• Order job materials and schedule deliveries accordingly.
• Monitor profit margins for projects.
• Process and maintain Trade‑Partner incoming Labor POs (weekly draw/invoices) and follow up with Trade Partners on action items.
• Distribute and track project‑related technical materials in conjunction with the project manager.
• Create job closeout documentation.
• Document and follow up on important actions and decisions from meetings.
• Ensure all documents and supporting files are saved in the correct location and format.
• Obtain required municipal permits, collect and organize necessary documentation, and maintain the project schedule.
• Update monthly lumber pricing in the system.
• Register material warranties.
• Back‑up other Project Coordinators as needed.
• Perform other duties as assigned by Finance Director.

• High school diploma or equivalent; additional education in position‑related courses preferred.
• One to three years of related experience.
• Basic knowledge of residential construction with a home‑building or remodeling company.
• Motivated and goal‑oriented drive to exceed personal and company expectations.
• Solid organizational skills, including multi‑tasking and time‑management skills, and strong problem‑solving skills.
• Proficient with Microsoft Office 365.
• Experience with Microsoft Dynamics 365 or NAV.
• Good judgment with the ability to make timely and sound decisions.
• Dependable, reliable, and has a strong work ethic.
• Analytical skills.
• Cost consciousness.
• Job knowledge.
• Organizational support.
• Planning and organization.
• Problem solving.
• Project management.
• Quality.
• Teamwork.
• Use of technology.

• Standing and sitting for extended periods of time.
• Lifting up to 25 pounds in a safe and prudent manner.
• Ability to easily move through an office.
• Ability to read, write, and understand English.
• Ability to effectively interact with others internally and externally.
• Ability to utilize office equipment safely, including a copy machine, fax machine, computer, telephone, and other general office equipment.
• Ability to work with many different personalities.
  
  Ability to work in a fast‑paced environment.
• Correctable vision and hearing.

The pay range for this role is: 24 - 24 USD per hour (Cumming, GA).

This job description is not intended to be all‑inclusive, and the employee may also be asked to perform other reasonably related job duties as assigned. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed.