Administrative Assistant, Part-Time

Position Information

Salary: $23.59 Hourly

Location:

Cumming, GA

Job Type: Part-time – No leave

Job Number: 03560

Department:
Communications Department

Opening Date: 04/16/2026

Closing Date: 5/16/2026 11:59 PM Eastern

Processes a variety of documentation associated with department/division operations, within designated time frames and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; maintains computerized and/or hardcopy records. Performs office management functions; coordinates daily activities of assigned department/division;

monitors status of projects/workflow and troubleshoots problem situations; works to independently resolve problems and initiates appropriate action/response; coordinates communications and conveys information among department/division personnel; coordinates, conducts, or attends staff meetings to review department plans, progress, budgets, and other activities. Provides administrative support to department/division management staff; relieves management staff of routine administrative tasks; screens calls, mail, and e-mail messages and initiates appropriate action/response;

represents management at meetings as assigned. Answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; retrieves messages from voice mail or answering machine; initiates and returns calls as necessary; relays calls/messages via base radio. Performs customer service functions; provides information/assistance regarding department/division services, activities, locations, procedures, time frames, documentation, fees, or other issues;

distributes forms/documentation as requested; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution. Receives moneys in payment of various fees/services; records transactions and issues receipts; posts payments into computer; counts and maintains cash drawer; balances revenues and forwards revenues as appropriate. Coordinates calendar activities for the department; schedules appointments, meetings, conferences, hearings, or other activities; updates calendar on a regular basis and notifies parties involved of changes.

Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for department staff. Monitors inventory of department/division supplies and forms; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies; obtains/issues purchase orders. Processes invoices and vouchers for payment; matches invoices with backup documentation; verifies receipt of goods/services; reviews invoices for accuracy and proper budgetary coding;

makes applicable calculations and researches discrepancies; forwards invoices for payment. Assists with budget management for the assigned area; assists in preparing annual budget documents; assists in monitoring expenditures to ensure compliance with approved budget; identifies potential over‑expenditures and brings to attention of management; works with finance division to reconcile discrepancies or coordinate budget transfers; reconciles monthly credit card statements and prepares reports;

balances checkbooks; prepares bank deposits; maintains financial records; gathers information for annual/periodic audits. Maintains petty cash fund for area of assignment; disburses funds for expenditures as appropriate; ensures proper receipts/documentation of expenditures; balances fund and requests reimbursements as needed. Processes payroll documentation; generates and distributes timesheets; reviews completed timesheets or time cards for accuracy and completeness; calculates hours work, verifies calculations, and researches discrepancies;

enters payroll data into computer; forwards payroll documents for payment; maintains records of attendance,…