Corporate Assistant Manager

You can find out more about this in ourThe Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for youRole:
** Assistant manager corporate secretary
** Role

Location:

** Valencia
* * Department:
** Corporate Solutions
** Level of the role:
** Assistant Vice President 3
*
* Employment Type:

** Full time Permanent
**** Role summary:
** Join our team as an Assistant Manager Corporate Secretary Officer within Apex Corporate Solutions.

We’re looking for a detail-oriented and proactive professional to play a key role in managing corporate governance and supporting high-level decision-making processes. In this role, you’ll collaborate with talented colleagues to deliver a wide range of
** administrative, compliance, and regulatory services
** for the Netherlands jurisdiction, supporting clients and their managers. This is an exciting opportunity to combine leadership, governance expertise, and client interaction in a dynamic, international environment.
*
* Key responsibilities:

**** Leadership & Team Support
*** Guide and mentor junior colleagues, ensuring smooth day-to-day operations and fostering a collaborative team environment.
** Corporate Governance & Meeting Management
*** Provide comprehensive support for board, committee, and shareholder meetings, including:* - Preparing high-quality meeting packs (board and committee packs).* - Coordinating with stakeholders to ensure all documents are accurate, complete, and properly approved.* - Managing convening notices, agendas, proxies, and attendance lists in line with corporate and regulatory requirements.
* Attend meetings to deliver real-time Company Secretary (CoSec) support.
* Draft and review meeting minutes, track action points, and ensure timely execution and finalization.
** Continuity & Follow-Up
*** Maintain seamless continuity between meetings by liaising with relevant parties and ensuring decisions are implemented as recorded in minutes.
** Corporate Documentation & Compliance
*** Prepare statutory documents such as articles of association/incorporation and maintain accurate records with the Chamber of Commerce.
* Handle corporate, regulatory, and tax filings, annual financial statements, fund capital calls/distributions, audits, and AML/KYC or AML/CFT processes.
* Conduct screenings in World-Check and Reliant, prepare BRC forms, and manage bank account openings.
* Draft shareholder resolutions and manage documentation for company in corporations and liquidations.
** Client Interaction & Governance
*** Maintain daily client communication and proactively identify governance issues before they arise.
* Support fund administration and CoSec tasks, including organizing files, emails, and preparing documents.
** Process Improvement
*** Maintain daily client communication and proactively identify governance issues before they arise.
* Develop and implement standardized documentation, processes, and procedures.
* Deliver accurate and timely information to stakeholders, meeting agreed deadlines
** Skills / experience:
***
* Education:

** Bachelor’s degree in law or a related field.
** Language Proficiency:
*** Fluent in English (C1/C2 level required).
* Dutch language skills are a strong plus.
** Professional Background:
*** 2–5 years of post-qualification experience as a paralegal, ideally within legal, financial, or corporate…