Procurement Agent III

The purpose of this classification is to independently manage and coordinate complex, high-value, and specialized procurement activities for County departments. Responsi­bilities include procurement planning, competitive solicitations, professional services selections, construction procurement, contract negotiation and administration, market and cost analysis, vendor management, and regulatory compliance.

This position serves as a senior procurement resource to County departments and less experienced Procurement staff and provides guidance regarding procurement strategy, applicable laws and policies, solicitation methods, contract requirements, and best procurement practices.

Work is performed with considerable independence and requires sound judgment in developing procurement strategies, resolving complex procurement and contractual issues, facilitating evaluations and negotiations, and ensuring procurements are conducted fairly, competitively, transparently, and in the best interest of the County.

The following duties are normal for this position.

• Independently manages complex and high value procurement projects from acquisition planning through solicitation, evaluation, negotiation, award, contract execution, administration, and close out.
• Advises County departments on procurement strategy, solicitation methods, evaluation methodology, contract structure, competition requirements, procurement timelines, and applicable purchasing requirements.
• Develops and administers competitive solicitations for goods, services, professional services, construction, and technology acquisitions, including Invitations for Bid, Requests for Proposal, Requests for Qualifications, and other competitive procurement methods.
• Develops and manages complex procurements for goods, services, professional services, construction, and technology acquisitions, including Invitations for Bid, Requests for Proposal, Requests for Qualifications, and other competitive procurement methods. Manages procurements utilizing traditional and alternative project delivery methods, including Design-Bid-Build, Design-Build, Progressive Design-Build, Construction Manager at Risk (CMAR), and other authorized delivery methods; coordinates multi-phase selection processes, qualifications-based and best-value evaluations, negotiations, and related contracting requirements.
• Develops solicitation documents in coordination with user departments; reviews scopes of work and specifications; establishes procurement requirements; prepares advertisements, addenda, bid schedules, evaluation criteria, and other procurement documentation; and coordinates pre-bid and pre-proposal conferences and public openings.
• Manages proposal and qualification evaluation processes; facilitates evaluation committees and consensus meetings; provides guidance regarding evaluation procedures, confidentiality, conflicts of interest, and procurement integrity; evaluates responsiveness and responsibility; documents results; and prepares award recommendations.
• Leads or participates in complex negotiations involving pricing, professional services fees, scope, guaranteed maximum prices, preconstruction services, contract terms, risk allocation, and other commercial considerations.
• Interprets and applies applicable federal, state, and local laws, regulations, policies, procedures, and contractual requirements; identifies compliance concerns and coordinates corrective action with departments, Legal, Risk Management, Finance, and other stakeholders as appropriate.
• Manages the procurement award and contract execution process, including preparation of bid tabulations, award recommendations, agenda documentation, contracts, and supporting materials for administrative or Board of…