Director of Mechanical Flushing, Passivation, and Chemical Cleaning - RMR Mechanical​/Bodman Services

Overview

Together We Build – Partnership, Innovation, Excellence, and Safety. At Kelso Industries, 3,500+ employees across 30 companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Director of Pre-Construction and Estimating

Reports To:

President
FLSA Status:
Exempt
At RMR Mechanical, Inc
We build with purpose — delivering superior, innovative construction solutions rooted in decades of proven expertise and driven by a shared passion for excellence. By fostering a culture of integrity, stewardship, and collaboration—both within our team and with our partners—we create lasting value, inspire trust, and lead transformative progress for our industry and communities.

The Director of Pre-Construction and Estimating is responsible for leading and managing all pre-construction estimating activities for RMR Mechanical. This role oversees the Estimating team and ensures the accurate development of detailed take-offs, material quantities, labor estimates, and preliminary project budgets. This position plays a key role in supporting project planning, cost control, and overall financial performance by delivering clear, accurate, and consistent estimating work products.

• Lead and manage the Pre-Construction and Estimating team, including reviewing estimators’ work to ensure accuracy, consistency, and adherence to company standards.
• Develop and manage bid strategies, including bid plans, Go/No-Go decision-making, labor factors, and bid schedules to ensure deadlines are met.
• Review project documentation, including plans, specifications, and contract documents, to prepare accurate material, labor, and cost estimates.
• Oversee the preparation of detailed take-offs, material quantity assessments, labor estimates, and preliminary project budgets using company estimating systems.
• Maintain and update estimating software, tools, and historical cost data to support continuous improvement in estimating accuracy and performance.
• Identify and evaluate value engineering opportunities and analyze the cost effectiveness of alternative materials and approaches during the bid process.
• Secure adequate subcontractor and vendor pricing coverage for all applicable trades and scopes of work.
• Collaborate with Project Managers to review contract scope and ensure alignment between estimates, contracts, and project execution requirements.
• Support sales efforts and assist Project Managers in building and maintaining positive client relationships.
• Manage the creation, organization, and transition of estimating documentation and project folders from pre-construction through project award.
• Participate in project handoff and close-out meetings to ensure a smooth transition from estimating to project execution.
• Prepare reports and analyses for executive leadership by collecting, reviewing, and summarizing estimating, cost, and performance data.
• Maintain and analyze historical cost records and project performance information for use in future estimates and continuous process improvement.

• Proficiency in estimating, project management, and office productivity software, including Pipedrive or similar estimating platforms, Microsoft Office Suite, Microsoft Project, and MEANS (preferred).
• Minimum of eight (8) years of experience in commercial and/or industrial mechanical and/or plumbing construction, including at least six (6) years of estimating experience.
• Demonstrated ability to lead and manage a Pre-Construction and Estimating team.
• Proven experience developing, pricing, and securing large, complex, and competitive construction bids.
• Demonstrated ability to analyze and apply historical cost data to improve estimating accuracy, consistency, and bid success rates.
• Strong written and verbal communication skills, with the ability to present information clearly and professionally.
• Ability to effectively collaborate with internal teams and external stakeholders, including clients, vendors, and project partners.