Executive Administrative Assistant

12 Months contract with possible extension

The Executive Assistant role will support multiple calendars, including one VP, as well as provide excellent, comprehensive administrative and operational support to the Manufacturing Design team. The highly motivated, customer-centric candidate will be responsible for both general executive administrative tasks as well as some operational and project coordination activities:

• Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Coordinating domestic and international travel arrangements for select team members.
• Facilitating expense reporting processes.
• Supporting all Facilities activities for the team.
• Qualified candidates will have 2 plus years of Executive Assistant experience supporting VP level or above.
• Ability and experience with calendar management, complex travel arrangements, expense reports, and facilities requests.
• Excellent written and verbal communication skills and a strong sense of professionalism.
• Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.
• Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
• Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor.
• Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Strong interpersonal skills and ability to build relationships cross-functionally.
• Possess a “can-do” attitude - no task is too big or too small.
• Ability to handle conflict appropriately, and know when to elevate issues and when to apply common sense.
• Experience on the Mac platform highly desired.