Administrative Assistant III

Summary

We’re looking for an Administrative Assistant who has a proven ability to work in a fast‑paced team environment with sometimes high levels of ambiguity and independence. You have strong organization skills and the ability to prioritize multiple tasks. You act quickly and have the ability to take initiative, follow through on requests until completion, and use a keen attention to detail.

Strong written and verbal communication skills are key, and the ability to work and communicate effectively with a variety of personalities including senior level executives. Ideally comfortable with learning new technologies on the fly, while supporting the team working in various locations throughout Santa Clara Valley and Asia regions.

You’ll perform a wide range of administrative duties, including conference room calendar management, booking travel, coordinating meetings and events and supporting the general department under the direction of the VP’s Executive Assistant. You’ll be producing, editing and reformatting documents and correspondence; preparing expense reports and purchase orders; updating organizational charts; coordinating department equipment moves/managing seating & space planning; and providing support to a large diverse team of people with a variety of management styles.

This opportunity also involves using your computer skills to create high‑quality graphic and text Keynote presentations often under tight time frames. In addition, you’ll prepare special reports requiring complex Excel spreadsheets. You will also be required to maintain ongoing reports and databases on internal systems and tools you create for inventory management.

Title:

Administrative Assistant III

Location:

2 Apple Park Way, AP02, Cupertino CA 95014
Duration: 3 months (with possible Extension)
Hours per week: 40
Job :

• Minimum of 3 years of administrative work experience or equivalent work required
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to work in a fast‑paced team environment with sometimes high levels of ambiguity and independence with sometimes varying working hours
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Experience creating high‑quality presentations using Keynote is preferred
• Proficient in Keynote, Excel, Pages and Numbers
• Ability to take initiative, follow through on requests until completion, and use a keen attention to detail
• Experience working with budgets / tracking equipment is strongly preferred
• Previous Apple work experience is a plus
• Ability to occasionally work outside of core business hours

Details:
This person will work in Apple Park with Jessica & the Admin team (M‑Thu in office & Friday’s remote or in‑office as needed). Ideal timing:
June‑Aug possibilities to extend contract and if a great fit FTE.

A reasonable, good faith estimate of the minimum and maximum for this position is $32.00‑$34.00 Hourly on w2.

Benefits will also be available and details are available.