Executive Assistant, Retail Operations

Cupertino, California, United States Corporate Functions

We’re a diverse collective of thinkers and doers, continuously reimagining our products and practices to help people do what they love in new ways. That innovation is inspired by a shared commitment to great work — and to each other. Because learning from the people here means we’re learning from the best. Retail Operations creates the tools and programs that empower our teams to provide, a one of a kind, only at Apple experience.

We do this by obsessing over the employee and customer experience, and driving a global strategy that sets the  this role, you will have a seat at the leadership table -- keeping executives organized, focused, and equipped with the right information at the right time. Your work will span a wide range of dynamic opportunities, from coordinating key leadership agendas to supporting senior executives in showing up at their best every day.

Most importantly, you will become an indispensable partner that people across Apple know they can count on.

The ideal candidate thrives in a fast-paced, change-oriented environment and brings self-motivation, sound judgment, and an unwavering attention to detail to everything they do. This is a demanding and rewarding role that calls for flexibility, exceptional communication, and a genuine passion for supporting others.

In this role, you will serve as a trusted operational partner, managing complex cross-functional calendars and seamlessly coordinating meetings across live, video, and conference call formats. You will hit the ground running by quickly developing a thorough understanding of team operations, culture, policies, and procedures, allowing you to anticipate needs and support the business with confidence.

From planning and executing offsite meetings to interfacing daily with other Administrators across Apple, your impact will be felt at every level of the organization. You will also be entrusted with handling highly confidential and sensitive information, processing expense reports, supporting equipment and tech lab needs, and welcoming new employees through a seamless onboarding experience. Rounding out your responsibilities, you will enthusiastically manage day-to-day team support spanning global locations.

• Manage and maintain complex calendars and daily scheduling, including coordination of meetings across multiple time zones and locations, while proactively anticipating needs, resolving scheduling conflicts, and making timely, well-informed decisions in the best interest of the team and organization
• Arrange and coordinate domestic and international travel, including itineraries, accommodations, and all trip logistics
• Submit, track, and reconcile expense reports in a timely and accurate manner
• Plan, coordinate, and execute internal events such as off-sites, team-building activities, and organization-wide meetings
• Oversee vendor management for key activities including catering, transportation, and venue sourcing
• Accountability for managing resources and budgets effectively, working hand-in-hand with our facilities and finance team
• Serve as a daily point of contact for administrators across Apple, both domestically and internationally
• Prioritize and manage a wide range of projects simultaneously in a fast-paced environment with a strong focus on detail, accuracy, and timeliness
• Handle sensitive and confidential information with the highest level of integrity, discretion and professionalism

• 5+ years experience supporting high-level executives
• Experience with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project management
• Experience providing high-level administrative support to executives in a dynamic, fast-paced environment
• Exceptional communication, organizational, time management, and administrative skills with a solutions-oriented mindset, strong sense of urgency, and relentless attention to detail

• Experience supporting VP, SVP, or C-level executives in the technology industry
• Experience navigating ambiguous challenges with…