Administrative Assistant

** Role Number:*
* ** Summary*
* Product Design is a mechanical engineering organization where design and engineering meet - turning ambitious product requirements into the beautiful, high-quality hardware Apple is known for, delivered at massive scale without compromising on features, performance, or reliability. Our team's design rigor and attention to detail doesn't stop at engineering work - it shows up in how we run our team, our spaces, and our events.

We are seeking an Administrative Assistant to support a Senior Director and their teams within Product Design. Priorities here can shift overnight, and that's part of what makes the role energizing - you'll find momentum and variety motivating, not exhausting. This is a highly organized, proactive individual who thrives working independently and as part of a team, anticipates needs before they're asked, and brings sound judgment to decisions made on behalf of the team.

You see quiet moments as an opportunity - a chance to get ahead, sharpen a process, or find a better way to support the team. Your work happens behind the scenes, but it directly shapes how this organization runs and, ultimately, the products we bring to the world.

** Description*
* Executive & Calendar Support
-Proactively manage complex daily calendars with flexibility to adapt to rapidly changing needs and last-minute requests
-Coordinate domestic and international travel, including booking, accommodations, and transportation, in line with company travel policy; process related expense reports

Events & Team Experience
-Coordinate internal events that foster team morale and communication - off-sites, team-building activities, org-wide meetings, product launches, and office relocations
-Bring the same attention to detail and quality our team applies to engineering work into how these events and spaces come together

Cross-Site Support
-Primarily based at one site, with occasional travel to other Apple locations as needed to support teams, events, and administrative matters

Facilities & Office Operations
-Serve as primary point of contact for Facilities - troubleshooting building issues, coordinating maintenance/repairs, escorting visitors, and managing Secure Access protocols
-Act as the office floor liaison, communicating important information to the team
-Manage office operations: domestic/international shipments, supply ordering and stocking, purchase orders, and space planning/seating requests

Onboarding & Team Support
-Ensure a smooth onboarding experience for new employees - equipment ordering, Day 1 readiness, and training on team processes
-Provide backup and support to other administrative staff as needed
-Collaborate with other admins to develop and implement consistent standards and best practices across the organization

Confidentiality & Discretion
-Regular access to confidential and unreleased Apple products, materials, and information as part of daily work
-Handle all such information - including pre-announcement product details and personnel matters - with strict discretion and sound judgment at all times

** Minimum Qualifications*
* + 3+ years of experience supporting daily schedules, travel, task management, facilities, events, purchasing, and day-to-day operations

+ Proficient in macOS and calendar management for internal and external attendees, ensuring smooth day-to-day operations aligned with business priorities

+ Excellent written and verbal communication skills, comfortable engaging with senior executives and their teams

+ A track record of seeking out - not just tolerating - fast-paced, high-change environments

+ A self-starter who treats quieter periods as a chance to improve processes, get ahead on upcoming work, or find new ways to support the team

+ Highly organized with strong responsiveness and flexibility, including occasional availability outside standard business hours

+ Comfortable and effective working alongside a team of other admins in a collaborative environment

+ Direct experience handling confidential and unreleased business information with discretion and sound judgment

+ Ability to travel between sites as needed to support teams and events

+ Ability to receive and act on feedback to continuously improve processes and efficiency

** Preferred Qualifications*
* + AA or BA/BS degree

+ 5+ years of experience in a corporate environment supporting leaders

+ Experience supporting an engineering, technical, or manufacturing-focused organization

+ Ability to manage conflict effectively - knowing when to raise issues and when to apply sound judgment