Executive Admin

Aquent Talent is seeking an Executive Admin to support leaders in our professional, scientific, and technical services environment. In this people-first, growth-minded culture, you'll manage complex calendars, travel, and meetings; prepare polished client-facing documents; coordinate cross-functional projects; and safeguard confidential information. You'll collaborate with creative, marketing, and digital teams, contribute to process improvements, and help enable diverse talent and clients to do their best work in a fast-paced, flexible setting.

Responsibilities

• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and format reports, presentations, and client-facing documents
• Serve as a primary point of contact between executives, internal teams, and external partners
• Manage confidential information, contracts, and records with accuracy and discretion
• Coordinate cross-functional projects, track deadlines, and ensure timely follow-up on action items
• Support recruiting and client teams with scheduling, documentation, and workflow optimization
• Assist in organizing events, virtual meetings, and presentations for clients and internal stakeholders
• Continuously improve administrative processes and tools to enhance team efficiency

Required Skills

• Executive calendar management
• Travel and meeting coordination
• Document preparation and formatting
• Microsoft Office Suite
• Google Workspace
• Project coordination
• CRM or ATS tools
• Confidential records management
• Professional written communication
• Stakeholder management