Design Operations Associate

Design Operations Associate

Position Summary:

We are seeking a detail-oriented and organized individual to join our architectural and design firm as a Design Operations Associate. In this role, you will support administrative tasks, coordinate workflows, manage resources, and ensure timely delivery of design projects.

• Provide virtual office support, processing invoices, maintaining digital records, and assisting with procurement tasks.
• Coordinate with designers to ensure project tracking data is correct and up to date.
• Assist in managing team accounts, logging in, and training on software such as Docusign, Dialpad, Lark Payment Requests.
• Support designers with operations tasks: docusign files, submit payment requests, schedule meetings, coordinate projects, and coordinate with other departments.
• Coordinate with consultants, request proposals, assist in site visit schedules, track progress, and submit necessary payments.
• Manage design department recruiting process, collate applicants, schedule interviews.
• Ensure folder management is implemented and documents are saved in project folders.
• Assist client contract processing; align contract terms with industry standards, coordinate with sales, engineering, finance teams, assist with drafting, payment reminders, maintain meeting records.
• Other tasks to help operation of design team.

• Bachelor's degree in Architecture, Engineering, or related field.
• Experience in project coordination, operations, or administrative role, preferably in design environment.
• Proficiency in Microsoft Office Suite.
• Basic knowledge in Revit, AutoCAD, Bluebeam.
• Strong communication and presentation skills.
• Strong organizational skills, high attention to detail and accuracy.
• Ability to work independently and manage multiple tasks in fast-paced environment.
• Knowledge of industry-specific standards, if applicable.

To apply , please click Apply via Linked In or send your resume and portfolio to . Include the job location in the subject line. Expand your skills, work on diverse projects, and be part of a team dedicated to innovation and excellence.

AED is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Entry level

Full-time

Management and Manufacturing

Investment Management