Accounts Payable Specialist

The Accounts Payable Specialist handles day-to-day accounts payable activities, supports general office operations, and actively participates in continuous improvement efforts to enhance processing efficiency and eliminate unnecessary procedures. This role interacts closely with multiple departments and vendors, requiring strong organizational skills, accuracy, and professional communication.

• Answer a multi-line telephone system and route incoming calls professionally and efficiently.
• Assist with daily office duties, including handling incoming and outgoing mail and maintaining organized filing systems.
• Provide front desk coverage, greeting visitors and supporting general reception activities.
• Monitor the accounts payable email inbox regularly to identify and process new invoices.
• Match receiving documents with corresponding invoices to ensure accuracy and proper authorization.
• Perform timely and accurate data entry of all supplier invoices while maintaining an acceptable level of invoice backlog.
• Prepare and mail payments to suppliers in accordance with established schedules and procedures.
• Maintain all files and audit logs related to accounts payable invoicing to support internal controls and audits.
• Reconcile supplier statements to ensure all invoices and payments are properly recorded and discrepancies are resolved.
• Process purchase order-based payables and invoices, ensuring correct coding and adherence to company policies.
• Collaborate with Human Resources, Purchasing, and Accounts Receivable to resolve issues and support cross-functional processes.
• Communicate clearly and professionally with customers and vendors by phone and in person, providing accurate information and timely follow-up.
• Identify opportunities to improve accounts payable processes and contribute to continuous improvement initiatives.

• Experience in accounts payable, including invoice processing and payable management.
• Basic understanding of accounts payable concepts, including purchase order processing and invoice matching.
• Data entry skills with a focus on accuracy and efficiency.
• Strong communication skills, including clear oral and written communication.
• Ability to reconcile supplier statements and understand basic accounting and invoicing practices.
• Capability to work in a multi-tasked environment and manage competing priorities.
• Strong attention to detail and conscientiousness about accuracy and communication of information.
• Problem-solving skills, including the ability to identify issues, gather and analyze information, and resolve problems in a timely manner.
• Interpersonal skills, including maintaining confidentiality and working effectively with others.
• Planning and organizational skills, including the ability to prioritize tasks and use time efficiently.
• Adaptability to changes in the work environment, including managing frequent changes, delays, or unexpected events.
• Dependability, including consistent attendance, punctuality, following instructions, and responding positively to direction and feedback.

• Experience with accounts receivable processes is beneficial.
• Familiarity with three-way match or similar invoice matching processes is an advantage.
• Self-motivated approach with the ability to work independently and take initiative.
• Ability to edit written work for spelling and grammar and interpret written information accurately.
• Comfort working collaboratively with Human Resources, Purchasing, and Accounts Receivable teams.
• Pleasant and professional attitude when interacting with customers, vendors, and colleagues.

This position is based in an office environment. The role initially offers…