Staff Accountant

Description

We are seeking a detail-oriented accounting individual with experience in billing, accounts receivable, payroll support, and timesheet/expense processing. This role places a strong emphasis on client billing accuracy, invoice preparation, billable cost review, and reconciliation of billing discrepancies. The ideal candidate will be highly organized, proficient in Excel, and comfortable working in automated accounting and payroll systems.

Key Responsibilities

Billing & Accounts Receivable

+ Review and verify billable costs, including labor hours, employee expenses, consultant costs, and other client-chargeable items, for completeness and accuracy

+ Prepare and upload billing data into the accounts receivable system, such as Deltek or similar automated platforms

+ Ensure all invoices are supported by the appropriate backup documentation prior to submission

+ Review client invoices carefully for accuracy, completeness, and compliance with billing requirements

+ Resolve and reconcile billing discrepancies in a timely and accurate manner

+ Support the overall billing cycle, helping ensure invoices are processed and distributed efficiently

+ Maintain strong attention to detail in all client billing and receivables-related activities

Timesheet & Expense Reporting

+ Review employee timesheets and expense reports for accuracy, completeness, and required management approvals

+ Prepare timesheet and expense uploads in Excel

+ Set up projects in the timesheet and expense reporting system for employee use

+ Process timesheet and expense data in automated systems such as Replicon, PAYCOM, or ADP

Payroll Processing

+ Support semi-monthly payroll processing in an automated payroll environment such as PAYCOM or ADP

+ Upload approved timesheet and expense data into payroll using Excel

+ Review payroll uploads for accuracy and completeness prior to final review by leadership

Additional Responsibilities

+ Assist with other accounting and administrative duties as assigned

+ Handle sensitive financial and employee information with a high level of confidentiality and discretion

Requirements

Required Experience

+ 1-5 years of progressive experience in billing and accounts receivable in an automated environment such as SAGE, MAS
90, Deltek, SAP, or similar systems

+ Experience reviewing billable costs, preparing invoice support documentation, generating accurate client invoices, and reconciling billing issues

+ Strong Excel and Word skills

+ Strong verbal and written English communication skills

+ Ability to manage multiple priorities and complete work accurately and on time

+ Excellent organizational skills and attention to detail

+ Ability to take direction and work effectively both independently and as part of a team

+ Strong interpersonal and communication skills with staff and clients, in person, by phone, and by email

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .