Accounts Receivable Specialist, Cash

Accounts Receivable Specialist, Cash Application

#RHS-19430

Cypress, California, United States

RHS - Cypress

Finance Business Support 2-RW0186

Raymond West is committed to providing our customers with end-to-end warehouse solutions. We bring you our industry-leading expertise in lift trucks, racking, conveyor, dock and door, rentals, parts, and service. Our customers trust us to provide the right supply chain solutions and services to keep their business up and running.

The Accounts Receivable Specialist, Cash Applications is responsible for accurately processing and applying customer payments received through various payment methods, including wire transfers, ACH payments, lockbox deposits, credit card transactions, and checks. This position performs daily payment and bank report reconciliations to ensure customer accounts are updated accurately and timely while maintaining organized records and documentation. Additional responsibilities include researching account information, preparing departmental documentation, and assisting with special projects and other duties as assigned.

This position follows established procedures and works collaboratively with internal teams to support efficient cash application and accounts receivable processes.

Duties and Responsibilities:

Primary duties and responsibilities will vary with the specific position. Typical responsibilities are listed below. This list is not inclusive.

• Reconcile daily wire transfer and ACH payment reports to ensure accurate and timely posting of customer payments.
• Download, review, and process daily lockbox files, bank deposits, and credit card payment activity.
• Reconcile credit card payments to support documentation and investigate discrepancies as needed.
• Process live check payments utilizing check scanning and reader equipment.
• Accurately apply customer payments to accounts receivable records in accordance with established procedures.
• Process customer credit card transactions and maintain related documentation.
• Research account information, payment history, and supporting records to resolve payment application issues and inquiries.
• Prepare copies, reports, and other documentation to support departmental operations.
• Provide backup support for the Administrative Associate, assisting with administrative tasks during absences.
• Maintain organized records and documentation in accordance with company policies and procedures.
• Assist with special projects, process improvement initiatives, and other duties as assigned by management.

Required Skills/Abilities:

• Excellent written and verbal communication skills
• Excellent Organizational Time Management skills
• Proficient in Microsoft office Suite and similar software
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to speak effectively before groups of customers or employees of the organization.
• Must be able to maintain effective working relationships with employees, Co-workers, and Managers in other departments
• Must be willing to work off-hours as specific needs dictate and willing to assume more responsibility as required.
• Knowledge of accounts receivable principles, cash application processes, and payment posting procedures.
• Ability to accurately process and reconcile high volumes of customer payments from multiple payment sources, including ACH, wire transfers, lockbox deposits, checks, and credit card transactions.
• Strong attention to detail with the ability to identify discrepancies and ensure accuracy in financial records.
• Effective analytical and problem-solving skills to research payment issues and resolve account discrepancies.
• Ability to prioritize multiple tasks, manage competing deadlines, and maintain accuracy in a fast-paced environment.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Experience working with accounting, ERP, or accounts receivable software systems.
• Strong organizational and recordkeeping skills with the ability to maintain accurate and confidential financial information.
• Effective verbal and written communication skills with the ability to…