Staff Accountant

Accounting Position

We are seeking a detail-oriented accounting individual with experience in billing, accounts receivable, payroll support, and timesheet/expense processing. This role places a strong emphasis on client billing accuracy, invoice preparation, billable cost review, and reconciliation of billing discrepancies. The ideal candidate will be highly organized, proficient in Excel, and comfortable working in automated accounting and payroll systems.

Billing & Accounts Receivable

• Review and verify billable costs, including labor hours, employee expenses, consultant costs, and other client-chargeable items, for completeness and accuracy
• Prepare and upload billing data into the accounts receivable system, such as Deltek or similar automated platforms
• Ensure all invoices are supported by the appropriate backup documentation prior to submission
• Review client invoices carefully for accuracy, completeness, and compliance with billing requirements
• Resolve and reconcile billing discrepancies in a timely and accurate manner
• Support the overall billing cycle, helping ensure invoices are processed and distributed efficiently
• Maintain strong attention to detail in all client billing and receivables-related activities

Timesheet & Expense Reporting

• Review employee timesheets and expense reports for accuracy, completeness, and required management approvals
• Prepare timesheet and expense uploads in Excel
• Set up projects in the timesheet and expense reporting system for employee use
• Process timesheet and expense data in automated systems such as Replicon, PAYCOM, or ADP

Payroll Processing

• Support semi-monthly payroll processing in an automated payroll environment such as PAYCOM or ADP
• Upload approved timesheet and expense data into payroll using Excel
• Review payroll uploads for accuracy and completeness prior to final review by leadership

Additional Responsibilities

• Assist with other accounting and administrative duties as assigned
• Handle sensitive financial and employee information with a high level of confidentiality and discretion